|Day:||265 of 365, 100 left|
|Description:||SharePoint: Easily create views in new Modern Libraries|
|Audience:||End User / Power User|
- Around the Office in 365 Days: Day 168 Where’s my List Settings in SharePoint?!
- Around the Office in 365 Days: Day 167 Modern Lists in SharePoint
- Around the Office in 365 Days: Day 169 Modern Lists in SharePoint – Views
- Around the Office in 365 Days: Day 173 SharePoint – SharePoint Online New Modern vs Classic Experience Part 1
- Around the Office in 365 Days: Day 174 SharePoint Online New Modern vs Classic Experience Part 2
Creating views has never been easier than in the new Modern Document Libraries. This update was made available from June 2016 and of course depending on your release preference, you might be working with it already.
Biggest change we had was that the ribbon has been removed. I jokingly say that it’s taken users 9 years to get used to the ribbon and now we’re back to the type of menus we had before. I fully understand this change as it compliments mobility and browser compatibility. Keep in mind though that it is a big change for your users and you need to address this through Change Management (Communication / Training).
The new menu interface:
When creating views, the first thing we look for is the Library Tab > Library Settings. You will find this now under the main settings (1), Library Settings (2):
Now that you know where the Library Settings is – you don’t need to go there :-).
Views can be created from the view you are working on, without going to Library Settings. In this example, I’ll create a Grouped View. Click on the Dropdown next to the column (1), then click on Group by (2):
Once the view is grouped, you will have to save it. Click on the Views Dropdown (1), then on Save View (2):
Give the view a name and set as a public view if applicable:
To manage a view you can click on the Views Dropdown, then on Manage Views. This will take you to the Library Settings where you can make changes to your views. This will be necessary if you want to apply a second grouping etc.:
Perfect example of how technology should become easier – not more difficult.
Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.
Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.