With approximately a week to #MSIgnite, now is the time to do some preparation, because as soon as you hit that floor it will be learning, walking, chatting & having fun. No time for administration. Here’s some tips to manage the information being shared on Twitter and how to share it with you team in #MicrosoftTeams and action some of them with #MicrosoftPlanner.

Step 1:

Create a list in SharePoint to capture the fields from Twitter you would like to use:

  • Create custom list
  • Add columns (make sure the Tweet Text is Single line of text as Planner will not use Multiple Lines)
  • Below is a screenshot of the columns I used (I added extra columns at first, you only need the highlighted ones). Take note of the Multiple lines of text “issue”.

Step 2:

Create a Microsoft Flow to capture the Tweets in the SharePoint list:

  • Create from blank
  • Search for Trigger “Twitter – When a new tweet is posted”
  • Configure your Twitter account if first time use
  • Add a condition – When Tweet Text contains #MSIgnite (or whichever hashtag you would like to monitor)
  • In the Yes part of the condition add the following:
    • Add an Action – Search for SharePoint – Create Item
    • Select your Site & List
    • Add the Twitter fields into the SharePoint Columns as indicated (add the fields stipulated above
    • Rename and save the Flow
  • Would be great to bring a second condition in that excludes RT Tweets so you don’t have duplicates. I’m still struggling with two conditions after each other – we’ll get there 🙂


Below you’ll see the SharePoint list populated:
I’ve also created a view that groups the Tweets by the person who Tweeted so I can quickly navigate to some of my favourite people, like Anna Chu 🙂

Step 3:

  • In your Microsoft Team, create a channel for #MSIgnite News
  • In you Planner for that Team, create a bucket for #MSIgnite

Step 4:

Create a second Microsoft Flow to action some of the Tweets. This will allow you to scan the Tweets and Action some of them for follow up afterwards:

  • Create from blank
  • Search for Trigger SharePoint when item is modified or created
  • Configure the Site / List you created
  • Add a condition “when the Action field is equal to true” (That is yes on the Yes/No picker)

Now add actions for the following in the Yes part of the Condition:

  • Create a Task in Planner
    • Configure the Plan and Bucket
    • Add the Single Line of Text Tweet Text as the Title with the Tweeted by in front
    • (Sadly can’t add more now or URL to Tweet, will have to keep an eye on this)
  • Post a Message to Microsoft Teams
    • Configure the Team and Channel
    • Add text for the message that should appear
  • Rename and Save Flow

In SharePoint I can select an item and mark it to Action:

Once Action-ed, Flow will pick this up to action, create a Planner task for it and post a message to your Team.

Here’ you’ll see the message in Microsoft Teams:

Here’s the task in Planner:

Voila!! Make Office 365 work for you and help you be better than you were the day before 🙂

“You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube https://www.youtube.com/regarding365 ”

Disclaimer:  I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines.