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Tracy van der Schyff

Facilitating The Evolution of Human Capabilities

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Amplify your Digital Creativity with Modern SharePoint Sites at #SPC19

Just to get you excited for the SharePoint Conference, May 21 – 23, 2019 MGM Grand, Las Vegas, here’s an overview of my session:

Amplify your Digital Creativity with Modern SharePoint Sites:

We’ve always wanted to transform SharePoint sites into beautiful creative hubs, and now with the modern sites this is easier than ever before. In my session I’ll show you how you can create stunning, responsive sites with SharePoint Communication and Teams Site templates. It will include an overview and use case for the modern web parts as well as creative inspiration for images and banners.

You’ll leave this session informed, empowered and excited to get started.

 

It’s the largest SharePoint Conference in the Industry! Hope I’ll see you there!

 


SharePoint Conference 2019 in Vegas:  May 21 to 23

Honored to be speaking at SharePoint Conference in Vegas, May 21-23, 2019. Follow  &  on Twitter for more updates, and click here to register: REMEMBER to use my discount code (SCHYFF) for $50 off! See you there!


New Initiative:

Every couple of months I’m going to travel to a new country, rent a motorcycle, and travel to as many communities as possible, for 15.2 days. Purpose would be to create awareness around Digital Literacy and give users an overview of Office 365 Apps and Services and how it can transform their lives. I’ll do video and written blogs to capture and share my journey and experiences.

Feedback would be crucial, and I’ll be using Microsoft Forms & Flow to gather valuable feedback for myself and Microsoft. I will be inviting other community members to join me on my journey when I’m in their respective areas.

Of course it wouldn’t be possible without sponsorship to help support this cause. Reach out if you’re interested on getting involved in any way, here’s a link to a Microsoft Form that can be completed:  https://bit.ly/2LaQBRQ

 


REgarding 365:

“You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube https://www.youtube.com/regarding365


Disclaimer:  I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines.

Page section background shading in #Office365 Modern #SharePoint

It’s time to catch-up with all the announcements at #MSIgnite. And the only way I learn, is by researching, trying and sharing. So let’s go! Today’s blog will cover the “Page section background shading” available on Modern #SharePoint Online sites soon. Inspired to a new “1 Blog A Day for a Month Challenge” by Ali Spittel (@ASpittel), thanks Ali! Seeing as it’s November, I’ve also decided to dedicate the blogs to a noble cause:  The Movember Foundation. #Movember2018 #Movember

 

Let’s first create some awareness. I have way to many awesome men in my life that I want to be around when I grow old.


More about Movember:

STOP MEN DYING TOO YOUNG

Sign up to raise funds and awareness for all the dads, brothers, sons and friends in your life. Together we can make a difference for men’s health – in prostate cancer, testicular cancer, mental health and suicide prevention. Click here to learn more or register (ZA link, should reroute to your region).


 

Page section background shading

I am so excited about this. Even though I absolutely love #SharePoint Online, I’ve been wanting some shading in web parts from the start. and YES, clients are asking for it too!!

Announced at #Microsoft Ignite, here’s a blog from Mark Kashman, with some more information:

Page section background shading – Create additional visual design and clarity as a user scrolls through your content. Now you can add different colors to the background of your page sections or leave them white as they are by default. Mark Kashman. Read more…

Example 1:

Example 2:

And yes, this is not supposed to be pretty, I messed around in #PowerPoint a bit to illustrate different colors. I’m not quite sure what will be possible, but I’m super psyched!


Frequently asked questions (FAQs)

Q: When is this all being released in Office 365?

A: The above blog marks the disclosure of numerous feature and capability announcements. Our goal is to release all the items to Targeted Release customers in Office 365 by the end of the first half of calendar year 2019. You can expect future blogs and admin message center posts to raise attention to specific change management dates per each item to designate initial availability roll out in Office 365, with refined information about timing and duration of roll out.


I found this banner image on Unsplash, all credit to the photographer:

Alan Hardman


I’ll be speaking at The European SharePoint, Office 365 & Azure Conference in Copenhagen, 26 – 29th of November. #ESPC18 @EuropeanSP Also honored to be a community reporter at the event. Hoping to see you there!


“You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube https://www.youtube.com/regarding365

Disclaimer:  I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines.


New Initiative:

Every couple of months I’m going to travel to a new country, rent a motorcycle, and travel to as many communities as possible, for 15.2 days. Purpose would be to create awareness around Digital Literacy and give users an overview of Office 365 Apps and Services and how it can transform their lives. I’ll do video and written blogs to capture and share my journey and experiences.

Feedback would be crucial, and I’ll be using Microsoft Forms & Flow to gather valuable feedback for myself and Microsoft. I will be inviting other community members to join me on my journey when I’m in their respective areas.

Of course it wouldn’t be possible without sponsorship to help support this cause. Reach out if you’re interested on getting involved in any way, here’s a link to a Microsoft Form that can be completed:  https://bit.ly/2LaQBRQ

#Microsoft365 Day 121: Adoption Challenges for Modern vs Classic SharePoint

#Microsoft365 #Office365 #SharePoint This is a follow up post after my “SharePoint Training Checklist & Considerations” blog a couple of days ago. I’ve seen and heard some complaints from people not overly happy with the new modern sites and I would love to share some ideas to help you Adapt & Adopt as well as some considerations. And yes, this is NOT a 5 minute read either.

For previous posts in my #Microsoft365Challenge go to the index page.

DISCLAIMER:  I WRITE ARTICLES ABOUT OFFICE / MICROSOFT 365. CONTENT IS ACCURATE AT TIME OF PUBLICATION, HOWEVER UPDATES AND NEW ADDITIONS HAPPEN DAILY WHICH COULD CHANGE THE ACCURACY OR RELEVANCE. PLEASE KEEP THIS IN MIND WHEN USING MY BLOGS AS GUIDELINES.

In my recent blog SharePoint Training Checklist & Considerations I shared a checklist for training and a lot of ideas / considerations for user adoption. I had some great feedback and after chatting with some folks, decided to share my take on the adoption journey from Classic to Modern SharePoint sites. Thanks for the inspiration.

DISCLAIMER:  How’s that for having two disclaimers in one blog. Then you know you’re gonna ruffle some feathers. Change hurts, if it doesn’t we’re doing something wrong. Then that’s not revolution, it’s merely evolution in baby steps. We don’t like hearing we’re doing something wrong – but please take the time, have a glass of wine, think about it. We need to change too.
No. I did not just give you permission to drink at work… 🙂

For years I thought my inability to see complexity made me stupid. I reckoned I didn’t understand it enough on a technical level etc. And then I came across the word Juxtaposing. And I decided that’s what my brain does. It automatically changes something complex into something easy for comparison and explanation. This really helps me a lot when training people.

“When you change the way you look at things, then the things you look at changes” Dr Wayne Dyer

So to prove my point, I’m gonna talk about the change from Windows 7 to Windows 8, not about SharePoint. I’m not comparing Windows 8 to Modern SharePoint Online for 1 moment (I’m a big Windows 10 fan), but the jump to the new UI was a shock to users as well. So hang in there, you’ll see why 🙂

Windows 7 / Windows 8

When Windows 8 was released end 2011 / beginning 2012, chaos erupted in the world of everyday end-users. I trained at companies where I saw with my own eyes how they had ‘downgraded the Windows 8 to look like Windows 7 OS with less functionality‘. Yes, I have no idea what that was called, but it was stupid and wasted money.

A user from a Road Construction company (he’s an engineer and must have been close to 60), explained to me that Windows 8 just caused so much hassles he couldn’t get his job done. I didn’t blame him – I was however mad at whoever ‘downgraded’ his machine.

They should have just taken 2 minutes to show him the Windows Button on his keyboard, and showed him how to search for stuff and stop navigating to stuff. That’s a #WTF moment right there! And of course that stands for “Why Tech Fails”.

I also find companies who reach out to me for training after they’ve re-branded their Intranet. What? So it used to be pink and now it’s blue and the web parts sit in a different place – and you have to retrain you users? Mmmmmh, me thinks whoever did the training first time round, did it wrong. It’s like blaming the user or the platform when people don’t adopt. Nope. They might add to the lack of user adoption, but I can assure you that lack of or incorrect training will be the biggest culprit.

And no, I’m not saying it’s all your fault Mr or Mrs Trainer. Just like I believe the KPI’s of IT Support People should change, so I believe how we train should change. The world has changed, tech is different, we should change.

So let’s go back to Windows 7 and Windows 8. In a recent blog The Evolution of Finding Stuff I spoke about the evolution of finding stuff. We’ve gone from See > Navigate > Search to Discover. Sadly many people are stuck between See / Navigate. And this is exactly why they struggle adopting new technology. We’ve never taught them the basics. And yes, I said we. I’m very much at fault too.

Windows 7 and older was still very much See and Navigate. We put everything on our desktops and double-clicked our days away through crazy deep folder levels. If you didn’t have the Excel shortcut on your desktop – you didn’t have Excel and IT had to “Team viewer” into your machine to change your Screen Resolution – cause who knows where those settings sit these days? Newer technology relies heavily on Search and Discovery because we honestly deal with too much information to navigate to it.

I’m sure by now you get where I’m going with this?

Invest in your greatest assets (users) by helping them become digitally literate. Don’t teach them SharePoint Online or 2016. Teach them about the basics of SharePoint and Web Browsers, Search, opening pages in new tabs, page layouts, responsive web parts, site contents and recycle bins. SWAT (SharePoint Weapons and Tactics – like versions, restore, alerts, permissions etc.). E-safety when using the web, passwords, sharing and promoting content. Etc. This way they should be able to apply their basic knowledge and skills and ADAPT.

“ADAPT is the main ingredient for ADOPT” ~ me

Teaching people the right skills create self-learners. Self-learners don’t need re-training all the time. They will start to figure things out on their own. We need to change the way we train because technology is changing too fast, we will never keep up with the old methods.


More Insights:


Purpose of this blog challenge:  I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

Day 265 – SharePoint: Easily create views in new Modern Libraries

ATOI365D #Office365Challenge Today’s post will show you how easy it is to create views in the new Modern SharePoint Libraries.

Day: 265 of 365, 100 left
Tools: SharePoint Online
Description: SharePoint:  Easily create views in new Modern Libraries
Audience: End User / Power User

Related posts:


Creating views has never been easier than in the new Modern Document Libraries. This update was made available from June 2016 and of course depending on your release preference, you might be working with it already.

Biggest change we had was that the ribbon has been removed. I jokingly say that it’s taken users 9 years to get used to the ribbon and now we’re back to the type of menus we had before. I fully understand this change as it compliments mobility and browser compatibility. Keep in mind though that it is a big change for your users and you need to address this through Change Management (Communication / Training).

The new menu interface:

201116001

 

When creating views, the first thing we look for is the Library Tab > Library Settings. You will find this now under the main settings (1), Library Settings (2):

201116002

Now that you know where the Library Settings is – you don’t need to go there :-).

Views can be created from the view you are working on, without going to Library Settings. In this example, I’ll create a Grouped View. Click on the Dropdown next to the column (1), then click on Group by (2):

201116003

 

Once the view is grouped, you will have to save it. Click on the Views Dropdown (1), then on Save View (2):

201116004

Give the view a name and set as a public view if applicable:

201116006

To manage a view you can click on the Views Dropdown, then on Manage Views. This will take you to the Library Settings where you can make changes to your views. This will be necessary if you want to apply a second grouping etc.:
201116005

Perfect example of how technology should become easier – not more difficult.

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.
Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Day 174 SharePoint Online New Modern vs Classic Experience Part 2

ATOI365D


#Office365Challenge
This is Part 2 regarding the updated lists and libraries in SharePoint.

Day: 174 of 365, 191 left
Tools: SharePoint
Description: SharePoint Online New Modern vs Classic Experience Part 2

As promised, I’m sharing my observations, notes and lessons learnt with you regarding the updates to the new look for lists / libraries:

Related blogs:

Around the Office in 365 Days: Day 73 – Office365 Admin App Managing your Release Preferences
Around the Office in 365 Days: Day 169 – Modern Lists in SharePoint – Views
Around the Office in 365 Days: Day 167 – Modern Lists in SharePoint
Around the Office in 365 Days: Day 168 – Where’s my List Settings in SharePoint?!
Around the Office in 365 Days: Day 113 – Office 365 Changes to Document Libraries Part 2
Around the Office in 365 Days: Day 112 – Office 365 Changes to Document Libraries
Around the Office in 365 Days: Day 173 SharePoint – SharePoint Online New Modern vs Classic Experience Part 1


As this is first release, I might be listing items which will be fixed later.

Features not available in the new modern look lists and libraries (yet):

  1. Ribbon
  2. Totals (view)
  3. Managed Metadata Navigation
  4. Cannot edit the page
  5. Connect to Outlook / Office
  6. Export to Excel

Note:  Not available for users with IE 9 or earlier

New Features:

  1. Highlight documents by pinning them to the top of the library
  2. Add a link to a document that is stored elsewhere
  3. Upload folders
  4. Tiles view
  5. Add columns from your list view
  6. Right-click on Document name to get Menu

Wait. What?! Right-click now works in SharePoint!!?!?!

Rightclick

See ya tomorrow!

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Day 173 SharePoint – SharePoint Online New Modern vs Classic Experience Part 1

ATOI365D


#Office365Challenge
I’ve been doing some investigation and the next couple of blogs will be about the New vs the Classic Experience in SharePoint Online. What are the Pros and Cons – and what should you know.

Day: 173 of 365, 192 left
Tools: SharePoint
Description: SharePoint Online New Modern vs Classic Experience Part 1

The modern list and library experience have been rolled out to First Release Tenants and it’s been an interesting bumpy ride. More so because I’m human and I don’t like change. But, with time comes acceptance and some wisdom (as we learn) which is why during my next couple of blogs, I’ll be exploring and learning more to share with you – and hopefully the knowledge will allow me to enjoy the new experience more.

Related blogs:

Around the Office in 365 Days: Day 73 – Office365 Admin App Managing your Release Preferences
Around the Office in 365 Days: Day 169 – Modern Lists in SharePoint – Views
Around the Office in 365 Days: Day 167 – Modern Lists in SharePoint
Around the Office in 365 Days: Day 168 – Where’s my List Settings in SharePoint?!
Around the Office in 365 Days: Day 113 – Office 365 Changes to Document Libraries Part 2
Around the Office in 365 Days: Day 112 – Office 365 Changes to Document Libraries


Return to Classic SharePoint:

Lists and Libraries all have a link which allows users to return to the Classic look and feel for these apps. This does change all the apps back to the classic experience.

NewLibraryLook001

 

Undo “Return to Classic SharePoint”:

So you’ve clicked the link – but now you want to go back to the new look? Follow these steps:

  1. App Launcher
  2. Admin
  3. Admin Centers
  4. SharePoint
  5. Settings

Note:  You might have to sign out of your account / clear cache to see change.

NewLibraryLook002

Change the experience for a specific list / library:

Go to the Library or List Settings, click on Advanced, here you will find:

NewLibraryLook003

Switching on Publishing features revert site back to Classic experience:

Not sure if this is ‘on purpose’ but my site changed back to the Classic look when I activated Publishing Features.

Catch your tomorrow for some more tips, notes and ideas!

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

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