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Tracy van der Schyff

Facilitating The Evolution of Human Capabilities

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#Microsoft365 Day 134: PowerPoint Designer ups its game AGAIN!

#Microsoft365 #Office365 #PowerPoint Everyone knows I LOVE PowerPoint, I even had a Powerpuff girl tattooed on my arm and called her PowerPoint Zoom. I’ve (incorrectly) used PowerPoint for years to design some crazy graphics that I used on my sites etc. Yes, there are programs more suited for this (the new Windows Paint 3D is amazing), but I was stubborn and refused to buy or learn how to use other software. I’m SO glad. 🙂

 

For previous posts in my #Microsoft365Challenge go to the index page.

DISCLAIMER:  I WRITE ARTICLES ABOUT OFFICE / MICROSOFT 365. CONTENT IS ACCURATE AT TIME OF PUBLICATION, HOWEVER UPDATES AND NEW ADDITIONS HAPPEN DAILY WHICH COULD CHANGE THE ACCURACY OR RELEVANCE. PLEASE KEEP THIS IN MIND WHEN USING MY BLOGS AS GUIDELINES.

I’ve written previous posts about the Designer in PowerPoint, but as you know, Office 365 brings us updates and new features on a regular basis. Sometimes the apps we use changes ‘right in front of our eyes’. It is something to get used to, but put effort in to try out new features and Microsoft / Office 365 will enable you to be the rock-star you should be.

PowerPoint Designer

PowerPoint Designer improves your slides by automatically generating design ideas that you can choose from. While you’re putting content on a slide, Designer works in the background to match that content to professionally designed layouts.

I will admit, didn’t like this much in the beginning. I’m an OCD, control freak. I’d rather spend hours doing something I know I can do on my own. Don’t want no computer making decisions for me (yup, that’s a Generation X speaking right there!!)  😦

I was SO wrong. When I eventually tried this I was blown away by how fast it offers me different designs to pick from and HOW much time it saves me.

It’s real simple to use:

  1. Add maximum 4 images to a (standard) slide which has the banner / content parts on

  2. If it doesn’t start doing it’s magic on its own, go to Designs Tab > Design Ideas

  3. Select the design you like

  4. If the designs don’t render, take a look at the size of your images, I’ve found that images too big don’t work (might also be cause I’m stuck in South Africa and work on an ADSL slower than an old dial up at times.


See below examples that was rendered in seconds:

Design Idea Example 1:


Design Idea Example 2:


Design Idea Example 3:


Design Idea Example 4:


Design Idea Example 5:


Design Idea Example 6:


Design Idea Example 7:


Design Idea Example 8:


Other Resources:

What’s new in PowerPoint 2016 for Windows

Other PowerPoint Designer Blogs

Create professional slide layouts with PowerPoint Designer


Purpose of this blog challenge:  I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

#Microsoft365 Day 57: Take the boring out of bullet points with PowerPoint Designer

#Microsoft365 – The content you have for your presentations is real important – but if it’s boring – it will have a negative impact on your outcome. Let’s take a look at using #PowerPoint Designer to change the way your bullet or numbered lists look.

For previous posts in my #Microsoft365Challenge go to the index page.

PowerPoint Designer is a relatively new tool in Office 365 that allows you change the design and layout of your bullets / numbered lists.

Good to know:

  • Must be Office 365 Subscriber
  • Connected to internet
  • Use slide layouts with Title or Title & content
  • No additional objects or shapes on same slide as bullets
  • PowerPoint theme – not custom downloaded theme
  • Will not work while co-authoring

How to:

  • Insert bullets or numbered lists
  • Click on Design Tab > Design Ideas
  • Select the design you would like to use
  • See video below for step by step (I used Recording in PowerPoint to make the video)

Note:  I’ve said this many times – writing blogs helps me learn and improve my writing skills. Creating videos on the other hand has made me aware of how often I say ‘Um’ and use filler words. Shocking! We’ll have to ‘um’ work on that 🙂

 Resources:

I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

Feel free to #AskBraam if you have questions or would like me to write about a specific topic. I’ve created a Flow to monitor Twitter for the #AskBraam hashtag and will try my best to incorporate any questions into the blogs, or answer them directly on Twitter. This is a “Learning through Sharing” approach to teach my pet sheep about Microsoft – read more on this here.

#Microsoft365 Day 56: Use PowerPoint Designer to UP your creative game

#Microsoft365 – So you think you’re not creative? Think again. Microsoft has added many features to the Office stack which helps us be more creative.Today we’ll take a look at the #PowerPoint Designer feature.

For previous posts in my #Microsoft365Challenge go to the index page.

PowerPoint Designer is a relatively new tool in Office 365 that allows you to add photos to PowerPoint and get help with your design layout.

Good to know:

  • Must be Office 365 Subscriber
  • Connected to internet
  • Use slide layouts with Title or Title & content
  • No additional objects or shapes on same slide as photos
  • PowerPoint theme – not custom downloaded theme
  • Maximum 4 photos
  • Photos must be larger than 200 x 200  pixels
  • Will not work while co-authoring

How to:

  • Insert photos (up to 4)
  • Click on Design Tab > Design Ideas
  • Select the design you would like to use
  • See video below for step by step

 

Resources:

Purpose of this blog challenge:

I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

Feel free to #AskBraam if you have questions or would like me to write about a specific topic. I’ve created a Flow to monitor Twitter for the #AskBraam hashtag and will try my best to incorporate any questions into the blogs, or answer them directly on Twitter. This is a “Learning through Sharing” approach to teach my pet sheep about Microsoft – read more on this here.

Day 324 – Using PowerPoint Designer to make your slides ‘POP’!

ATOI365D #Office365Challenge Yes, yes… “Can you make it Pop?” is one of those Designer nightmare requests. I’m just kidding of course, but PowerPoint Designer really does make it “Pop”.


Day:  324 of 365, 41 left
Tools:  Office 365, Office 2016, PowerPoint
Description: Using PowerPoint Designer to make your slides ‘POP’!
Audience:  All

180117004

What does Microsoft Say? PowerPoint Designer is a new service that lets you take your content and automatically generate a variety of ideas that you can choose from to make your slides look better. While you’re putting content on a slide, Designer works in the background to match that content to professionally designed layouts.. Read more…

This update was released November 2015.

I was actually writing a different blog for today and wanted to reference this blog (that I was sure I had written a couple of weeks ago). Couldn’t find it for the life of me, so here goes.

Using PowerPoint Designer:

Using the Designer is quite straight forward – but there is a couple of ‘unspoken’ rules. I couldn’t get it to work using a blank slide and ended up using a layout that allows for images as well as captions / text. As you’ll see below I just randomly put some images and text in there. It also didn’t want to work with more than 4 images. Microsoft actually suggest no more than 2 images and always have a layout that at least has a title or a title + content:

180117003

I then clicked on the Design Tab > Design Ideas. It opens the Design Ideas task pane on the right and immediately starts compiling different Design Ideas suggestions. Simply click on the design you like and Voila!!

2017-01-18-22_07_00-presentation1-powerpoint

This is what I chose in the end. It was created in a matter of seconds – have you got any idea how long that would have taken me “by hand”??

2017-01-18-22_04_30-presentation1-powerpoint

Here are some other examples I could have chosen from:

2017-01-18-22_33_18-greenshot-image-editor

Wow, it’s just crazy amazing. Great feature for creating brochures In practically NO TIME.

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.
Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Microsoft 365 Day 37: Using the Effect Options in PowerPoint Morph Transitions

#Microsoft365 – Any day I can write about PowerPoint is a good day. Today I’ll share the effect options to use with Morph Transitions. Sure to make a huge difference. morph3

Using Morph to Transform your PowerPoint:

I have explained the exact how to’s in a previous blog, here I’ll show you how to make it even better!

In the short video clip below, you’ll see that I have two slides. There is text on both, and I’ve added shapes to both. Morph will transition these text and shapes into the next slide.

The Morph transition is selected on the second slide, and on the right you’ll see Effect Options. There are 3 types:

  1. Objects
  2. Words
  3. Characters

2017-01-26-21_32_45-example-powerpoint

Objects will only Morph the objects (shapes), Words will Morph full exact words and Characters will Morph Shapes and characters of the text. The transition is not as smooth as it will appear on your side (I blame the 30 PowerPoint files and 200 Browser windows I have open at the same time):

Hope you enjoy it as much as I do.

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.
Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Resources:

Purpose of this blog challenge:

I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

Microsoft 365 Day 36: Using Morph Transitions in PowerPoint

#Microsoft365 – If you have Office 365, you might have noticed a new Transition style = Morph. In this post I’ll show you how to use Morph to apply some really cool animations, without building all those actual animation steps.

PowerPoint has a ‘new’ transition type, Morph, that can help you make smooth animations, transitions, and object movements across the slides in your presentation. You can apply the Morph transition to slides to create the appearance of movement in a wide range of objects, such as text, shapes, pictures, SmartArt, WordArt, and charts.

I’ve used animations quite a bit – but it can be very tricky to build and streamline all those changes. Morph really is a great way to create smooth transitions with same objects. In the video below you’ll see the basics (I didn’t add sound as I have 1,000,000 birds chirping in my garden and I thought I’d save you the wildlife recap 🙂 ):

  • I started with my “end state” slide, then duplicated it to have two more copies.
  • I then changed the first and second slide objects to create the “from and to – state” animations.
  • On slide 2 and slide 3 I added Morph Transitions. Voila!!!

Note: I created this Video using PowerPoint Office Mix.

 

Resources:

Purpose of this blog challenge:

I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

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