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Tracy van der Schyff

Facilitating The Evolution of Human Capabilities

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#Microsoft365 Day 154: Windows Snipping Tool with Delay Function

Snipping tool as been around for ages and one of the first things I teach my students. So much better to use than the print screen button. The challenge with snipping tool was that it used to be impossible to take a screenshot of a drop-down menu. Once you click on Snipping Tool, it collapses the menu. The Delay function update that came out with Windows 10 of course fixes that. Set the delay, and Voila!

Purpose of this blog challenge:  I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found  https://tracyvanderschyff.com/microsoft-365/ . I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

“You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube https://www.youtube.com/regarding365

Disclaimer:  I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines.

#Microsoft365 Day 55: Insert screenshots in Microsoft Word, Excel and Outlook

#Microsoft365 – Recently I wrote about making screen recordings with PowerPoint, but did you know you can take screenshots in the other Office programs?

For previous posts in my #Microsoft365Challenge go to the index page.

Creating a screenshot:

In the past, users would have pressed the Print Screen button and then paste it in a document. Those who knew how to crop it – would then resize as to their liking (as it makes a screenshot of everything – even multiple screens).

I’ve always taught my students to use Snipping Tool (Windows), but have to admit that Inserting a Screenshot is even easier. If you have multiple screens (windows), it will allow you to pick the screen you would like to use:

Word:

Excel:

Outlook:

When inserting a screenshot you can select the full screen or do a screen clipping which allows you to select the area you would like to insert:

Voila!!

Resources:

Purpose of this blog challenge:

I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

Feel free to #AskBraam if you have questions or would like me to write about a specific topic. I’ve created a Flow to monitor Twitter for the #AskBraam hashtag and will try my best to incorporate any questions into the blogs, or answer them directly on Twitter. This is a “Learning through Sharing” approach to teach my pet sheep about Microsoft – read more on this here.

Day 127 – Snipping Tool Delay Function

ATOI365D

#Office365Challenge – Snipping Tool. I’ve been using this for many years and it’s also the first thing I teach my students. A frustration I’ve always had was that you cannot make a screenshot of an open menu as it collapses when you click to open the Snipping Tool. Well…. I was wrong.
Note: The Delay function is only available in the Windows 10 upgrade (thanks Marlon Green).

Day: 127 of 365, 238 left
Tools: Windows, Office 365
Description: Windows Snipping Tool – Delay Function

Snipping Tool is a screenshot utility included in Windows Vista and later. To make a screenshot, simply click on the snipping tool and you can take screenshot of the area you require.

Now as explained, to take a screenshot of a menu that you’ve opened is tricky, as it collapses as soon as you click on Snipping Tool. To get around this, open snipping tool and set the Delay. Now if you click on “New” you’ll have a couple of seconds to open the desired menu before the “screen freezes” for the snip.

SnippingDelay1

SnippingDelay2

Happy Snipping

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Day 23 – Promoted Links Images for SharePoint Idea 2

ATOI365D

#Office365Challenge – This is the second post with some tips and tricks around creating your own images for Promoted Links in SharePoint, using PowerPoint. In the previous post, I showed you how to create a solid image which is then cut into 8 different images. I this post, we’ll recolour images to create a theme.

Day: 23 of 365, 342 left
Tools: Microsoft Office; PowerPoint; SharePoint; Snipping Tool
Description: How to recolour images in PowerPoint for Promoted Links

Previously I mentioned that I’m not too fond of using different types of images together to create promoted links. For example using colour and B&W photos, vector images, 3D images and cartoons. However, if this is the type of images you’ve chosen, you have different options when it comes to styling them.

Now insert your images on a PowerPoint slide. In PowerPoint you can select all the images (1), click on the Format Tab (2), Color Tab (3). Here you’ll see different options (4) for changing the colour of your image. I’ve used the 3rd row under “Recolor” to style my images.
Promoted LInk Solid Image 5

Here’s the end result. This could also work if your team / department is not too keen on bright, modern images. It definitely tones down the impact and could be used to fit into a theme.
Promoted LInk Solid Image 4

Promoted LInk Solid Image 6

Promoted LInk Solid Image 7

Recap: On Day 21 I showed you how to create a Promoted Links list, and how to add this to your landing page.

Never used Snipping Tool before? See my post The lighter side of Microsoft #17: Cause everything I love I call “Wedwo”. It includes a “Get to know your stuff” PDF you can download with lots of PC Literacy tips as well as how to use Snipping Tool.
Some other Posts on Promoted Links in SharePoint are:
The lighter side of Microsoft #16: Resizing Promoted Links in SharePoint
The lighter side of Microsoft #15: Wrapping Promoted Links in SharePoint

See you tomorrow where I’ll show you how to create Metro style icons in PowerPoint

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but to the overall Microsoft Office Suite as well as where applicable, SharePoint.

Day 22 – Promoted Links Images for SharePoint Idea 1

ATOI365D

#Office365Challenge – Not everyone has a creative flair (or at least, they don’t know it yet). In the next 3 posts I’ll give you some tips and ideas around creating images for your SharePoint Promoted Links list, using PowerPoint. Today we’ll create 8 images from one solid banner.

Day: 22 of 365, 343 left
Tools: Microsoft Office; PowerPoint; SharePoint; Snipping Tool
Description: How to create Promoted Link Images for SharePoint from one solid image

Most companies have a very strict corporate identity and this ripples through their SharePoint sites. Users are not allowed to change site themes or page layouts. Promoted links are a great way to create their own unique identity / colour theme for their site – without messing with the rules around colours / themes.

In the previous post I showed you how to create a Promoted Links list, and how to add this to your landing page.

Now, lets take a look at the images you’ll use. I’ve seen quite a few promoted links lists go horribly wrong, just because users didn’t have the insight into what to use together, and what NOT. Using ‘incorrect’ images together might make the page look messy and actually make it difficult for users to navigate successfully. Examples of these would be to use colour and B&W photos, vector images, 3D images and cartoons together. Nice and colourful hey? Not so practical though.

For Idea 1, I’ve created a grid in PowerPoint to guide me in selecting the image I would like to use. I did this by creating 8 white square shapes (no fill), then grouped them together. I made the background black to see the white grid. Note: Keep shift in when drawing the shape – and it will stay perfectly square.
Grid in PowerPOint

When choosing an image for ‘solid’ promoted links – I don’t choose an image where the pattern repeats – what would be the point of that – life is too short to be boring as well? The idea for me is to create 8 separate images which form one solid image, each to be different and preferably different colours pulling through. Make sure you are using images which are not copyrighted and are royalty free.

Insert the image on the PowerPoint slide and move it behind the grid you’ve created (right-click Send to Back). I’ve used one of the Microsoft Windows desktop background images (cause they’re so pretty), note that I rotated the image until I was happy with the look. The great thing about using the white grid – is that it gives you an idea of what the visual end result will be – before you do all the hard work.
Promoted LInk Solid Image 1

Once you’re happy with the image, you can use Snipping tool to cut each image, careful to save in sequence names for example: Capture 1, Capture 2 etc. This is important to add in sequence to your promoted links list. Refer to the previous post – link above – on how to create the promoted links list.
And here’s the end result – nifty right?! You can now use these colours to create your own theme for your site, using these colours on wiki pages etc. See how using abstract images in the background makes the text more readable and will assist greatly with navigation.
Promoted LInk Solid Image 2

Never used Snipping Tool before? See my post The lighter side of Microsoft #17: Cause everything I love I call “Wedwo”. It includes a “Get to know your stuff” PDF you can download with lots of PC Literacy tips as well as how to use Snipping Tool.
Some other Posts on Promoted Links in SharePoint are:
The lighter side of Microsoft #16: Resizing Promoted Links in SharePoint
The lighter side of Microsoft #15: Wrapping Promoted Links in SharePoint

Well that was fun! BRB

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but to the overall Microsoft Office Suite as well as where applicable, SharePoint.

#Microsoft365 Day 187: Creating Banners for your SharePoint Online Pages

#Microsoft365 #Office365 #SharePoint No HTML or CSS was hurt in the making of the blog. The only code you’ll see here is a background to one of my images. I’m not gonna teach you about RGB’s, Hex codes or 16:9 aspect ratios. It doesn’t have to be a perfect science, you do not need to know that a 37.8 pixels is one cm or the average resolution has been 1366 x 768 since March 2012.

I’m going to help you develop a gut feel for the images you can use for your banners. With some help you should be able to look at an image and know whether you can use it for a banner or not. You don’t need to be a designer, artist or even super creative. Always remember that with some guidance – most skills can be learnt.

For previous posts in my #Microsoft365Challenge go to the index page.

DISCLAIMER:  I WRITE ARTICLES ABOUT OFFICE / MICROSOFT 365. CONTENT IS ACCURATE AT TIME OF PUBLICATION, HOWEVER UPDATES AND NEW ADDITIONS HAPPEN DAILY WHICH COULD CHANGE THE ACCURACY OR RELEVANCE. PLEASE KEEP THIS IN MIND WHEN USING MY BLOGS AS GUIDELINES.

Communication Sites

In the new SharePoint Online, Communication sites (and other modern sites) we have the ability to create beautiful news articles and pages we can use for our sites / Intranets.

You might be struggling to find images to use for your banners, or you just don’t understand what SharePoint does with your images. This blog is not meant to be technical, but I will try my best to share some examples and very basic guidelines to help you make better decisions.

For my examples, I’ve used below image for my banner. I get my images from sites like Pexels, Pixabay and Gratisography. You’ll notice that the image is a landscape shape – not portrait or square. The examples will show you why this is better.

Focal Point:

When inserting a banner on a SharePoint page, you’ll also be asked to set the focal point. This is all about the area of the banner you always want to be visible. Move this focal point around and place it on the area that is most important to you (if your images has logos in – I would normally focus on this):

If you’re not sure how these pages work, first read these blogs:
#Microsoft365 Day 108 – SharePoint Online Web Parts – News
#Microsoft365 Day 62: Promote news from your SharePoint Communication site

Once the page is published, you’ll see that not the full image is displayed. Is cutting (cropping) a section of your image and using it for the banner. This all depends on the size of your image and the resolution of your PC screen.

1366 x 768 resolution

1600 x 900 resolution

 

1920 x 1080 resolution

2256 x 1504 resolution

Most of these look the same, except the lowest resolution actually shows more of the face – and that’s just because of the aspect ratio (width vs height ratio). If you look at the image below, I’ve used some of the resolutions and illustrated what (of the image) will show in the banner on your screen. Again be reminded that with focal point, you can decide which section of the banner it must show.

Landscape Images:

Without getting into the mathematics – cause really, who has time for that? If you use a landscape type image, where the image is approximately 3 parts wide, to 2 parts high (example 30cm wide x 20cm high or 1134 pixels wide / 756 pixels high) – then you can easily say that the banner will take up a quarter of the image – so you can divided the top to bottom of the image in 4 – and one of them will be the banner. Again – be reminded that you can decided which part – in my example my focal point was the eyes, so the banner cropped based on that, but I could have chosen the bottom part of the image.

Most of the resolutions use 100% the width and approximately 25 % of the height of your image, except for your phone which uses more.

Square Images:

Using a square image for a banner will nearly never work. It just shows less of the actual image as it needs to stretch the image to the width of the resolution and then cuts out approximately 25% of the height. Most of the time square images are small and will pixel-late when stretched like that / lose quality. You’ll achieve much more by using landscape type images:

Banners on your phone:

On the left you’ll see the landscape image, on the right is a square image:

Photos of people:

These are always tricky. You need to make sure that the image can be cropped to still show what’s important. See this example:

Will it be their heads?

Somewhere in the middle?

Or their feet? Get what I’m saying?

Abstract Images:

I prefer to use abstract images – pressure is off then. I don’t have to match it to something, I’m not gonna upset someone about something – and it can be pretty cool, and modern:

Design your own images:

Of course I design my own images in PowerPoint, below I added 4 images in PowerPoint, cropped them all into “slivers”, then placed them next to each other and made a screenshot with Snipping tool. Voila!!

Here’s the image in the banner on SharePoint. I put the focal point on the guy on the left, on the map – so that’s the part the banner cropped out:

Design Ideas in PowerPoint:

Why not use Design Ideas in PowerPoint, see below example, to create your images for you. Snip the one you like and use it.

Not sure how Design Ideas work? See blogs here.

Here’s an example on my SharePoint site:


See? I’m no crazy designer with Photoshop skills or whatever. I’ve just figured out if I close my one eye and I focus on a quarter of the image, that will be my banner, and to do some really cool stuff – I use PowerPoint – cause it ROCKS big time.

Imagine sticking two transparent rulers together. Now print the image you want to use and place it on your desk. Take the (double width) ruler and move it from top to bottom of your image – decide which part you want to use. Now next step is – don’t print it – imagine it in your head.

I hope you have LOADS of fun with this!! 🙂


Purpose of this blog challenge:  I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube 

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