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Tracy van der Schyff

Facilitating The Evolution of Human Capabilities

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Business Case for using #Microsoft #Office365 #Sway

#Microsoft #Sway in the #Office365 toolbox is a great tool to use, but as with all things tech, we need to first figure out if we need it, and then how to use it. Let’s take a look at the different business cases for using it, I’m hoping you’ll see the value and introduce it to your End Users.


Let’s first create some awareness. I have way to many awesome men in my life that I want to be around when I grow old.

More about Movember:

STOP MEN DYING TOO YOUNG

Sign up to raise funds and awareness for all the dads, brothers, sons and friends in your life. Together we can make a difference for men’s health – in prostate cancer, testicular cancer, mental health and suicide prevention. Click here to learn more or register (ZA link, should reroute to your region).


Microsoft Sway:

Microsoft positions Sway to create:

  • Newsletters
  • Presentations
  • Communications

Easily add content from anywhere

Easily drop in photos, videos, and other multimedia — Sway is integrated with your device and the web.

Save time with effortless design

Sway’s design engine brings your content together beautifully; put in final touches to get to the style that works for you.

Captivate your audience with your online canvas

Sway dynamically adapts so it looks great on any screen, and can be shared or co-edited with a simple URL. Read more…
I love the news pages in #SharePoint because it displays beautifully on our mobile phones as well, so wouldn’t use it for internal communications. I also wouldn’t replace my presentations with it as I love #PowerPoint too much. However, here’s some other ideas that might inspire you:

Value Add:

  1. Small bushiness who don’t have or can’t afford a website can build a Sway, then share the link through their social media channels and also on email with customers who have queries. In this Sway they can share their services, rates and any other FAQ’s and information.
  2. For companies who already have a website, it could be costly to make changes or add pages, create Sways and add them as “page tabs” with links behind them to the Sway to further expand on services, products or promotions.
  3. Add a tab on your website to customer reviews, and link it to a Sway that shares the stories.
  4. Add a tab on your website to “Your Team” and build a beautiful Sway that introduces each member, what they’re good at, what makes them tick etc. Add a video clip per team member / photo.
  5. Recreate your digital CV (Curriculum Vitae) with a Sway. You can share the link on social media and also add it in your profile with a link. Great place to tell your story and wow potential new employers / customers. Because you can add other media, how about adding a video where you introduce yourself, a map to your office location, images of your work (portfolio if you’re a designer / photographer etc.)
  6. Help your students build a digital portfolio before they leave college / school.
  7. As I won’t really use if for internal communications, I would definitely use this for communication and newsletters to my clients. Maybe that monthly wrap-up and updates on Office 365.
  8. Invitations to events which covers the where, when and what will be covered. Think SharePoint Saturdays, Global Azure Bootcamp as well as the sponsor packs you send to sponsors. These Sways can have embedded code in to a #MicrosoftForm that must be completed etc.
  9. Training Material – I use them as Care Packs that get distributed after training. No longer supplying physical (or digital) step by step training manuals, I rather supply a Sway with videos, links to resources and other information relevant to the training.
  10. Educational assignments will also be presented great in a Sway.
  11. Competitions – how about launching a competition in your company where you ask feedback on how to improve things and employees get to give a review of their last year in the company – best Sway wins.
  12. Competitions to choose winners – build a Sway that shows different options (photos, houses, websites, intranets, designs etc.), add a #MicrosoftForm at the end where people pick their top 3 (for example).
  13. Product, Movie and Book reviews. What a great way to pay “homage”.

I think that’s enough for now, I’m so excited, I just want to go build a Sway. I’m sure I’ll add some more as I think of it. If you have some great ideas, please respond on WordPress or in social media and I’ll add it (and reference you of course).

Enjoy! 🙂

Resources:

 


Image credits:  I found this banner image on Gratisography: Moustache & Eyebrows Free Photo —By Ryan McGuire


I’ll be speaking at The European SharePoint, Office 365 & Azure Conference in Copenhagen, 26 – 29th of November. #ESPC18 @EuropeanSP Also honored to be a community reporter at the event. Hoping to see you there!


“You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube https://www.youtube.com/regarding365

Disclaimer:  I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines.


New Initiative:

Every couple of months I’m going to travel to a new country, rent a motorcycle, and travel to as many communities as possible, for 15.2 days. Purpose would be to create awareness around Digital Literacy and give users an overview of Office 365 Apps and Services and how it can transform their lives. I’ll do video and written blogs to capture and share my journey and experiences.

Feedback would be crucial, and I’ll be using Microsoft Forms & Flow to gather valuable feedback for myself and Microsoft. I will be inviting other community members to join me on my journey when I’m in their respective areas.

Of course it wouldn’t be possible without sponsorship to help support this cause. Reach out if you’re interested on getting involved in any way, here’s a link to a Microsoft Form that can be completed:  https://bit.ly/2LaQBRQ

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#Microsoft365 Day 360: Get a Visual Link to your #MicrosoftSway

I’ve always hyperlinked words rather than just paste URL’s in emails. Now with #MicrosoftSway you can get a visual link which is a pretty looking preview with a link to the Sway. Simply copy the link and paste in an email. This will make you look super professional!


Purpose of this blog challenge:  I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found  https://tracyvanderschyff.com/microsoft-365/ . I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

“You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube https://www.youtube.com/regarding365

Disclaimer:  I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines.

#Microsoft365 Day 352: Protect your #MicrosoftSway with Passwords

Here’s a cool idea. Sharing content through Sway that might be sensitive, like board packs (or bored backs as I call them). Now you can share the Sway as a link with people, but they require a password to open it. Really great idea for sharing reports externally and adding that extra layer of security.


Purpose of this blog challenge:  I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found  https://tracyvanderschyff.com/microsoft-365/ . I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

“You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube https://www.youtube.com/regarding365

Disclaimer:  I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines.

#Microsoft365 Day 351: Did you know Sway had Analytics?

Sway is used to build beautiful brochures, newsletters, portfolio and fun wrap-ups of conferences or vacations. Analytics is quite new and today I’ve tried it out. Here you’ll see how many people viewed the Sway, time spent on it and completion percentage.

Purpose of this blog challenge:  I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found  https://tracyvanderschyff.com/microsoft-365/ . I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

“You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube https://www.youtube.com/regarding365

Disclaimer:  I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines.

Microsoft 365 Day 30: Sway 101 & Resources

#Microsoft365 – Sway is an app used to create and share content. Think PowerPoint – but better in a different super way. = (s)way 🙂

For previous posts in my #Microsoft365Challenge go to the index page.

Last year I had loads of fun learning how to use Sway. I have to admit that at first it was difficult for me. I’m so used to PowerPoint and consider myself as a “power user”. It does however take me forever to do a lot of the editing and get the styles right (thank goodness for design tools now). The magic in Sway lies in the fact that a lot of it is done for you – and that’s what I struggled with. Below are a couple of posts to get you started with Sway:

Sway makes it quick and easy to create and share polished, interactive reports, presentations, personal stories and more. Add your content, and we’ll do the rest. Bring your Sway to life with interactive content. Include a video to talk about your idea or add an interactive chart to let others dive into the details. Sway suggests searches to help you find relevant images, videos, tweets and other content that you can drag and drop directly into your creation. Read more…

Good to know:

  • Sway can be used for creating Reports, presentations, newsletters, personal stories and MUCH more.
  • It really is very fast to compile a very professional looking layout / presentation with the built-in design engine.
  • With Sway you’ll focus on the content, and Sway will do the magic for you.
  • Suggested search helps you find relevant content to include in your creation.
  • Sways can be shared externally to your company and the content can be viewed on the web with no additional software required.
  • Sway is free for anyone with a Microsoft Account, alternatively more sophisticated Sways can be created with your Office 365 subscription.

 

What is Sway?

Microsoft Sway Tutorials:

Resources:

Purpose of this blog challenge:

I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

Day 305 – Design and Remix in Microsoft Sway

ATOI365D#Office365Challenge In the last of my posts about Sway, we’ll look at the Design options and using Remix.

Day: 305 of 365, 60 left
Tools: Office 365, Sway
Description: Design and Remix in Microsoft Sway
Audience: All

As mentioned this is the last in my posts about Sway, I’ve had quite a bit of fun (more than I thought I would) and would definitely use this for presentations and newsletters going forward.


Under the Design Tab you’ll see various options for changing the look and feel of your presentation. If you don’t try – you won’t know. 🙂

Have to admit – it’s not my cup of tea, but it will definitely help to speed things up.

 

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However…. under the design tab you’ll also see a customize button. Woohooooo!!
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You can select a photo for colour inspiration – Sway will suggest themes based on the photo you selected:
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Don’t forget the Remix button, it’s pretty cool to see the different options – without putting too much effort in:
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Enjoy your Sways. Looking forward to seeing everyones Reviews this year.

Resources / related posts:

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.
Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

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