In this video I’ll show you how to integrate various content types into your #SharePoint online news pages with #Office365 #Microsoft365. Text, Images & GIFS, Videos from #Stream and YouTube, surveys from #MSForms, maps from GogleMaps, #Yammer groups, #Twitter feeds, information packs from #Sway, and documents through using the File Viewer web part. Enjoy, have fun!
Disclaimer: I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines. And yes, I change my mind all the time as well, because “The only thing that is constant, is change”. My life mission is to “Facilitate the evolution of human capabilities”: Reach out on: LinkedIn > SlideShare > Twitter > Medium > YouTube > MVP Profile
In this webinar recording (2020/07/03) we’ll look at building out the portal for training using Microsoft Teams, Sway, Stream, Forms and SharePoint (Microsoft 365 Learning Pathways). We’ll also cover the Productivity Score that can be used to update your training plans. #Microsoft365 #Office365 #MicrosoftTeams #SharePoint #Adoption #Training #ChangeManagement #Governance
For more information on webinars you could join or the slides and recordings go to the Webinars Tab on this site.
Disclaimer: I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines. And yes, I change my mind all the time as well, because “The only thing that is constant, is change”. My life mission is to “Facilitate the evolution of human capabilities”: Reach out on:Website > LinkedIn > SlideShare > Twitter > Medium > YouTube > MVP Profile > Contact Me
In 2007 my paths crossed with #ISO Compliance and #SharePoint. It soon became apparent to me as the Management Representative for that company, that I would never use another tool again for ISO Systems. In this quick blog, I’ll share 13 reasons why it just works for me. #Office365 #Microsoft365
Platform: This article refers to SharePoint Online as part of Microsoft | Office 365
Reason 1 – Version History
In #SharePoint (and yes, also the site collection behind your #MicrosoftTeams & #OneDrive) 500 electronic versions are kept of the changes you make to your documents. This means that if you upload the new version of the Leave Policy, it will replace the previous one and create another electronic version in the background. This allows us to have a single version of the truth available. These previous versions can be viewed and even restored if need be. In some instances you can up the version count to 50,000. I would only do this as exceptions, not the rule.
Take Note: Keep your document names clean – not Leave Policy Jan 2022 vers 2.0 – or it will not replace the old document, but create a second document with the old (incorrect) one still available to users.
Apart from the version history, changes on documents, items and pages are tracked by displaying the Modified (date), Modified By (person), Created (date) and Created By (person) in the columns next to the items. This really supports the drive towards transparency and ownership in systems.
This must be one of my favourite SWAT features (SharePoint Weapons And Tactics). You can setup (email) alerts on a library / folder, document level to notify you of deletion & modifications. These can be setup as immediate or daily / weekly summaries.
SharePoint Online provides reporting on Unique Viewers, Site Visits, Average Time Spent Per User, Popular Pages and Documents, Site Traffic and Popular Platforms (desktop, mobile web, mobile app, tablet etc) and whether (if allowed) it’s been shared with external parties. On each page it also displays number of views at the bottom.
Instead of using folders, for controlled document environments I use metadata. This allows me to classify (tag) documents with properties predefined: Document Type, Department, Process, Document Number etc. With metadata you can view your documents in different ways (not restricted by folders), for example Grouped by Document Type, Grouped by Department or filtered by a specific field. Views can be created to be used on different pages / links. The All Documents view that shows all documents with all metadata columns also replaces your manual document register spreadsheet. You can download at any time if a copy is needed. Keep in mind that all libraries can be synced to your pc if you need access when offline – be mindful though, as these libraries would not have folders, and the metadata will not show in your Explorer or Finder View.
The Site Navigation can be built to accommodate employees to navigate and find content which are process related. Of course Search works brilliantly, but in some instances or departments you want to make it easier to find everything in one place. Quick Links are also great to add “shortcuts” on pages to other pages and content.
News pages can be created and promoted via email if necessary to make employees aware of changes to processes or documents. These pages are dynamic and can include videos, file viewers to relevant documents, text, images and links to other resources.
Every page, library, list and even document or item can be protected / controlled through permissions. SharePoint has standard permission levels (read, edit, contribute etc.) which can be further customized to even have a permission which is Contribute + Cannot Delete.
These lists are a great way to convert current excel spreadsheets / registers to electronic “databases” on which you can setup alerts and even add workflows. Think of your Audit Findings & Corrective / Preventive Actions list.
Reason 13 – Integration with other Office 365 Apps
Using SharePoint allows us to add content from other apps in the Ecosystem on pages. Videos from #Stream, Surveys & Quizzes from #MSForms, Information Packs from #Sway, Registers and Lists from #MicrosoftLists, plus added optimization abilities through the use of the #PowerPlatform using #PowerBI, #PowerAutomate & #PowerApps. And last but not least, if your #QMS forms part of your Company #Intranet, you can plug it into #MicrosoftTeams using #VivaConnections.
Well that’s it for now (of course I can think of another 100 reasons why #SharePoint and #Office365 totally rocks). I hope you’ll fall in love with SharePoint like I did. Stay awesome 🙂
Do you use #SharePoint | #Office365 for your QMS / Compliance Systems? Do you have other features you can’t live without? Don’t hesitate to comment on this blog and let us know!
Disclaimer: I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines. And yes, I change my mind all the time as well, because “The only thing that is constant, is change”. My life mission is to “Facilitate the evolution of human capabilities”: Reach out on: LinkedIn > SlideShare > Twitter > YouTube > MVP Profile
I deliver rapid prototyping, consulting & training for companies on Microsoft | Office 365. Contact Me if you think we should work together. (I will not respond on “help me fix this, sales pitches, pro bono or job enquiries”)
In this video I’ll show you how to use #Office365 #SharePoint Online News Pages to display the photos after events on your #Intranet or Team SharePoint Site. We’ll also take a look at how we can combine all these pages to display in one single page for users to go look at different company events (photos).
I’ve added some cool ideas on using #Yammer for feedback, #MicrosoftForms for surveys, #Sway for creating campaign banners and even GIFs in Image web parts for fun.
Enjoy!!
Moving to the Cloud or stuck somewhere without adoption? Contact me for a FREE 60 minute, Microsoft 365 Immersion Experience. ONLY CONTACT ME IF YOU WISH TO ENGAGE IN PROJECTS. FOR SOCIAL / COMMUNITY STUFF, REACH OUT ON LINKEDIN OR TWITTER.
Disclaimer: I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines. And yes, I change my mind all the time as well, because “The only thing that is constant, is change”. My life mission is to “Facilitate the evolution of human capabilities”: Reach out on:Website > LinkedIn > SlideShare > Twitter > Medium > YouTube > MVP Profile > Contact Me
In this video I’ll show you how to communicate changes to policies or company objectives using #SharePoint online, the File Viewer Web Part, #Yammer, #MicrosoftStream, #MicrosoftSway and #MicrosoftForms. The Forms allows us to get ‘sign off’ as acceptance from employees that they understand the changes and how it affects them. This can be used very successfully for #SHEQ as well (Safety, Health, Environmental and Quality compliance).
Disclaimer: I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines. And yes, I change my mind all the time as well, because “The only thing that is constant, is change”. My life mission is to “Facilitate the evolution of human capabilities”: Reach out on:Website > LinkedIn > SlideShare > Twitter > Medium > YouTube > MVP Profile > Contact Me
Below you’ll find a list of the webinars I’ve (we’ve) delivered (recently) as well as what is planned next. For your convenience I’ll add the links to join the Webinar, the recorded Video as well as the slides (if applicable) loaded on SlideShare (afterwards).
My mission statement is “To facilitate the evolution of human capabilities” and I truly hope that these webinars (my way of giving back), will help you achieve more, from anywhere, at any time, on any device.
Currently I’m having fun with a “huge” #PowerPlatform series of webinars with Rod Modlin. Every Thursday at 7pm SAST. Join us for some serious #PowerApps learning.
Next webinar: TBC
*** To view this table on mobile, please rotate your screen.
Webinar: Power Apps 8 Week Wrap Up – Tips and Tricks Shared
In this webinar we’ll give an overview of the #PowerApps features, tips and tricks covered during September & October as part of our #PowerPlatform Webinars.
Webinar: Adding contextual app information to your canvas Power App
In this week’s webinar we’ll discuss the options we have available to add more information by providing contextual app information or prompt users to act or provide input in our Power App.
In this webinar we’ll continue our journey of building our “home page” with the gallery of items. We’ll be adding more filters and search functionality for our new app.
Webinar: Modify your SharePoint provisioned Power App
In our third session, Rod Modlin and I will spend more time on the modifications of our SharePoint provisioned Power App. We also have a surprise guest!!
Webinar: Navigation & Modifications to your existing Power App
In the second part of our #PowerPlatform series, Rod Modlin and I will take a look at making modifications on our existing Incident Management #PowerApp. We’ll also cover the Menus, Tree View, Controls, Functions & Properties.
Webinar: Build your Incident Management System using SharePoint & Power Apps
Join myself and Rod Modlin for this new webinar series focusing on the Microsoft Power Platform. In this webinar we’ll take a look at how easy it is to transform a SharePoint list into a Power App that can be used on mobile devices.
Webinar: Build your training portal with Microsoft 365
In this webinar we’ll take a look at building out the portal for training using Microsoft Teams, Sway, Stream, Forms and SharePoint (Microsoft 365 Learning Pathways). We’ll also cover the Productivity Score that can be used to update your training plans.
Webinar: Microsoft 365 Adoption, Change Management & Training
In this webinar we’ll discuss the difference between consumption and adoption. I’ll share some tips to fast-track your roll out as well as training and adoption resources available. As always, we’ll leave ample time for QnA.
Webinar: Get your Geek on with the sexy SharePoint Online
This webinar will cover SharePoint Online themes, pages, news, web parts as well as integration with the other Microsoft 365 apps and services. I’ll also share some cool design tips.
Webinar: Achieve more together with Microsoft Teams
This webinar will cover the basics needed to rock your experience using Microsoft Teams. We’ll cover Chat, Group Chat, Conversations, Channels, Files, Tabs, Calls, Meetings. Live Events, Co-authoring, Versions and the Recycle Bin. We’ll also take a look at the integration with the other apps and services in Microsoft 365 and of course there’ll be time for questions.
Working with Microsoft OneNote, Stream, Sway & Forms
OneNote is definitely my Go-TO – calm the chaos tool. Let me show you how incredible OneNote is. I’ll also be covering Stream, Sway and Microsoft Forms.
Overview of Office ProPlus Features, Co-Authoring & OneDrive
In this webinar I’ll cover all the new amazing features Office ProPlus has to offer as well as give an overview of Co-authoring. I’ll be spending some time on OneDrive for Business as well.
This webinar will cover guidelines on setting up your Teams, Tabs & Channels correctly, share insights on when Teams are needed and also cover the UI and Tenant settings you should know about.
PowerPoint is crazy powerful when it comes to creating graphics and of course, presentations. Join this free webinar to learn awesome tips and tricks you most probably didn’t know PowerPoint could do.
