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Tracy van der Schyff

Facilitating The Evolution of Human Capabilities

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#Microsoft365 Day 365: My 16 Favorite #PowerPoint Tips and Tricks – THE END

How could I not end this #Microsoft365Challenge off with my favorite things about #PowerPoint? Yay!!! I’ve made it (again). Please stop me if I try to do this again. To this day, #PowerPoint / #Creative blogs are still my most popular blogs and I’m so glad you enjoy the creative stuff in #PowerPoint etc. as much as I do. To wrap up I’ll share my 16 favorite things BY FAR that you can do in #PowerPoint and most probably didn’t know you could!!

Thank you so much to everyone who’s followed my journey (especially those who followed it twice) the comments, likes & feedback makes it all worth it!! Don’t ever forget that you’re absolutely amazing and that you can do this!!

No person is born with skill, we only acquire it through people who share it with us. Whether it be training, a video, blog or a coffee & chat with someone. Please always share the knowledge you’ve learnt with others, and somehow, together, we’ll change the world for the better. 

So here’s the 16 (changed to 17), it’s a total of 18 videos of 5 minutes each and 1 blog, which means that in 90 minutes you’ll be a #PowerPoint Rockstar!!! 🙂

  • Align & Rotate Shapes
  • Artistic effects in PowerPoint
  • Change the Color of Images / Photos
  • Compressing Images
  • Create Buttons (Icons) for SharePoint
  • Crop, resize and rotate Images
  • Design Ideas in PowerPoint
  • Eyedropper in PowerPoint
  • Ink to Shape
  • Ink to Text
  • Insert Icons
  • Insert Online Pictures
  • Morph Transitions
  • Remove backgrounds from Images
  • SmartArt in PowerPoint
  • Zoom Presentation
  • Recording in PowerPoint

Align & Rotate Shapes:

Artistic effects in PowerPoint:

Change the Color of Images / Photos:

Compressing Images:

Create Buttons (Icons) for SharePoint:

Crop, resize and rotate Images:

Design Ideas in PowerPoint:

Eyedropper in PowerPoint:

Ink to Shape:

Ink to Text:

Insert Icons:

Insert Online Pictures:

Morph Transitions:

Remove backgrounds from Images:

SmartArt in PowerPoint:

Zoom:

Recording in PowerPoint:

See this blog (not video) for steps to use recording in PowerPoint.

 


Purpose of this blog challenge:  I will write (HAVE WRITTEN) 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found  https://tracyvanderschyff.com/microsoft-365/ . I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

“You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube https://www.youtube.com/regarding365

Disclaimer:  I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines.

#Microsoft365 Day 163: Have you used Morph in PowerPoint?

If you haven’t, you’re seriously missing out. Morph is a combination of transitions and animations, which ‘morphs’ the objects and text on your slides into each other. Again, Microsoft is a big time saver for me, as this happens in seconds and I do not have to spend hours to build these ‘animations’. Take a look and start saving time on building great presentations.

My blog can be found on https://tracyvanderschyff.com

Purpose of this blog challenge:  I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found  https://tracyvanderschyff.com/microsoft-365/ . I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

“You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube https://www.youtube.com/regarding365

Disclaimer:  I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines.

Day 313 – Saving PowerPoint files as Videos

ATOI365D#Office365Challenge Do you have a PowerPoint with some great images, text, animations and transitions. Why not save it as a video file that plays by itself?


Day:  313 of 365, 52 left
Tools:  Office 365, PowerPoint
Description:  Saving PowerPoint files as Videos
Audience:  All


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This is a great idea for family gatherings, celebrations, advertisements, conferences, exhibitor stalls etc. The list goes on.

Create the PowerPoint file:

First of course, you’ll have to create the PowerPoint file. Add all the text, images, animations and transitions. Remember to set the transitions between slides as well – this will allow the slide to proceed to the next slide on its own. Here are some help around Transitions & Animations in PowerPoint.

Save the file as a PowerPoint file:

Remember to save the file as a PowerPoint file (pptx) first in case you need to make some changes afterwards. Remember you can add some sounds / music as well.

Save the file as a Video File:

Now you can save your PowerPoint as a video file. Click on File > Save As.

Use either MPEG-4 or Windows Media Video (WMV):

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It takes a couple of seconds to create (depending on the length of your PowerPoint). As you can see they become rather large files – so take note of this when designing your ‘video’.

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You can now share this video or upload to SharePoint / YouTube. Fun right? Below is the file I created and saved to YouTube:

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.
Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

#Microsoft365 Day 288: Creativity and Curation for #Microsoft365 Citizen Developers (part 5)

#Microsoft365 #Office365 As part of a mini series for #CitizenDevelopers I’ll be sharing tips and tricks around Business Analysis, Project and Change Management etc. Today we’ll take a look at being more creative and the tools we can use to curate content. Always remember that what you create is a legacy you leave behind – so make it count.

For previous posts in my #Microsoft365Challenge go to the index page.

DISCLAIMER: I WRITE ARTICLES ABOUT OFFICE / MICROSOFT 365. CONTENT IS ACCURATE AT TIME OF PUBLICATION, HOWEVER UPDATES AND NEW ADDITIONS HAPPEN DAILY WHICH COULD CHANGE THE ACCURACY OR RELEVANCE. PLEASE KEEP THIS IN MIND WHEN USING MY BLOGS AS GUIDELINES.

Recap: The purpose of this blog is to help you become a better solution builder. As mentioned, you might have the technical skill – but I want you to rock at building great solutions. And to do so, there’s some other skills you require as well. Like Business Analysis, Project Management, Communication, Problem Solving & Creativity. I’ll be basing this on the 8 Digital Literacy Pillars that I support through training, and you’ll see that Business Analysis is supported by all 8 of the pillars, so you need to apply all those skills in your business analysis.


Creativity and Curation of Content

I know that most people think they’re NOT creative. I don’t think that’s true. Sometimes we just need to show people the great tools out there, which helps them be creative.

Of course Microsoft / Office 365 gives us the most incredible tools to help us achieve this. I’m thinking about PowerPoint, Sway, Stream, Forms, SharePoint News Pages, Hero Web Parts etc.

As a Citizen Developer you might be responsible for the following:

Communicate and Launch a solution:

Use PowerPoint to create a banner / poster, Infographic to tell the users more about the solution. Remember to use Design Ideas and for presentations you should add Zoom and Morph. Add a spotlight video on Stream. Create a News Article on SharePoint with information, cool images / videos.

Create Training Material:

Use PowerPoint to record videos and load these on Stream. Quick Reference guides can also be created in PowerPoint and Word – remember to use the Insert Screenshots functionality.

Document your Solutions:

Remember I’m lazy – so I’ll rather record a video in PowerPoint and save that to Stream as my “technical documentation / handover”. Also refer to the previous blog where I shared templates for requirements gathering and a solution registers.

Get Feedback

Get feedback from the users by creating a survey in Microsoft Forms. Use these for Quizzes as well after training was delivered.


To help you find your creative superpowers, I’ve compiled a summary of blog posts which will take you from “I’m not creative” to “I’m an artist” in no time.

PowerPoint:

#Microsoft365 Day 199: How to Crop, Resize and Rotate images in #PowerPoint
#Microsoft365 Day 194: Save time by using Dictation in Word, Outlook and PowerPoint
#Microsoft365 Day 186: Create your own icons for #SharePoint in #PowerPoint
#Microsoft365 Day 185: Less is more when Compressing Pictures in #PowerPoint
#Microsoft365 Day 184: Bring out your inner Artist with Artistic Effects in #PowerPoint
#Microsoft365 Day 183: Change the colors of your images in #PowerPoint
#Microsoft365 Day 166: Get your facts ‘straight’ with Ink to Shape in PowerPoint
#Microsoft365 Day 163: Have you used Morph in PowerPoint?
#Microsoft365 Day 162: Insert Icons in your Microsoft Office Documents
#Microsoft365 Day 161: Using the Alignment Tools in PowerPoint
#Microsoft365 Day 160: Pick colours with the Eyedropper in PowerPoint
#Microsoft365 Day 159: Get creative with Design Ideas in PowerPoint
#Microsoft365 Day 153: Remove the Background of your images in PowerPoint
#Microsoft365 Day 134: PowerPoint Designer ups its game AGAIN!
#Microsoft365 Day 77: Set transparency on shapes in PowerPoint
#Microsoft365 Day 146: Use Summary Zoom in PowerPoint to ROCK your presentations
#Microsoft365 Day 57: Take the boring out of bullet points with PowerPoint Designer
#Microsoft365 Day 56: Use PowerPoint Designer to UP your creative game
#Microsoft365 Day 53: New PowerPoint Recording Tab
#Microsoft365 Day 51: Align your shapes in PowerPoint
#Microsoft 365 Day 41: Use the eyedropper for picking colours in PowerPoint
#Microsoft 365 Day 37: Using the Effect Options in PowerPoint Morph Transitions
#Microsoft 365 Day 36: Using Morph Transitions in PowerPoint

Other:

#Microsoft365 Day 55: Insert screenshots in Microsoft Word, Excel and Outlook
#Microsoft365 Day 158: Layout Options for better image placement in Word

Forms:

#Microsoft365 Day 285: Add Feedback to #MicrosoftTeams with #MicrosoftForms
#Microsoft365 Day 247: How to use Branching Logic in #MicrosoftForms?
#Microsoft365 Day 246: Have you used the Ranking Column in #MicrosoftForms?
#Microsoft365 Day 241: Create a Quiz with Microsoft Forms
#Microsoft365 Day 245: Updates to the Settings in #MicrosoftForms
#Microsoft365 Day 244: #Office365 Groups now available in Microsoft Forms

SharePoint News Pages:

#Microsoft365 Day 109: Promote your News on SharePoint Online
#Microsoft365 Day 108: SharePoint Online Web Parts: News
#Microsoft365 Day 62: Promote news from your SharePoint Communication site

Hero Web Parts:

#Microsoft365 Day 100: SharePoint Online Web Parts: Hero
#Microsoft365 Day 90: A closer look at the ‘super’ hero web part in Communication Sites
#Microsoft365 Day 59: Using a GIF in your Hero Web Part

Stream:

#Microsoft365 Day 170: Adding a Stream Channel on a SharePoint Online Page
#Microsoft365 Day 133: Use Stream for Awareness and Training on your Intranet

Sway:

Day 305 – Design and Remix in Microsoft Sway
Day 304 – How to use Layouts in Microsoft Sway
Day 302 – Working with Images in your Microsoft Sway
Day 303 – Using Media in Microsoft Sway
Day 301 – Creating your first Microsoft Sway Presentation

Enjoy!!! 🙂


Purpose of this blog challenge: I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available. A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube


Want to work with me? You’re welcome to CONTACT ME:

(If it’s related to a specific blog, rather comment on the actual blog please – do not send an email)

From Talent to Skill with #Microsoft365

I meet many people who go through life thinking they don’t have any talents. This couldn’t be further from the truth. Our environments don’t always support the development of those talents, but that doesn’t mean we don’t have them. I believe we’re all born with a set of attributes (different allocations for sure), and that our nurturing and work environments make those blossom. Let me show you how #Microsoft365 #Office365 #MicrosoftOffice can help you develop those into meaningful skills.


Difference between Talent and Skill:

Talent = natural aptitude, (someone who has) a natural ability to be good at something, especially without being taught.
Skill = the ability to do something well; expertise. The ability to use one’s knowledge effectively and readily in execution or performance.

For me, talent is a seed we inherit at birth. Without watering and sun, it stays that – a seed.

“Wouldn’t it be great to be gifted? In fact… it turns out that choices lead to habits. Habits become talents. Talents are labelled as gifts.

You’re not born this way, you get this way.”  Seth Godin

I always ask my students if they think they’re “Creative”. Most of them always answer no. And then I show them Design Ideas in PowerPoint. Have you ever seen a classroom light up with smiles, students suddenly excited about the possibilities they never thought were possible?

Well, that’s exactly the ‘nurturing’ I was talking about in the first paragraph. My greatest talent is to see talent in people and then put them in touch with the technology / tools to make them shine. It’s by far the most rewarding thing I can ever do.

Digital Literacy and Talents:

Below you’ll see an example list of talents, on the right the 8 Pillars of Digital Literacy that I use in my training and presentations. See how many correspond? Well actually… they all do. 🙂

The purpose of this blog is not to show you how, but to make you aware of features. I’ll give you some examples of features you can use to grow your talent into skills. It doesn’t’ include all the apps and features, but I’m hoping it makes you curious to explore and discover more.

Eloquence, writing and communication skills:

Microsoft Word has incredible features to help you develop these. To name some of them:

  • Smart Lookup
  • Researcher
  • Dictation
  • Read Aloud
  • Check Accessibility
  • Translate
  • Language
  • Spelling & Grammar
  • Thesaurus
  • Synonyms & Antonyms

Here’s some blogs that cover these.

Microsoft Teams of course help you collaborate and communicate better, here’s 6 x 5 minute videos to get you started.

And let’s not forget the awesome Microsoft OneNote.

Creativity, Design Thinking & Visual Design:

Microsoft PowerPoint is a winner when it comes to creativity. Here are some cool features to help your creativity move on to the next level:

  • Align & Rotate Shapes
  • Artistic effects in PowerPoint
  • Change the Color of Images / Photos
  • Compressing Images
  • Create Buttons (Icons) for SharePoint
  • Crop, resize and rotate Images
  • Design Ideas in PowerPoint
  • Eyedropper in PowerPoint
  • Ink to Shape
  • Ink to Text
  • Insert Icons
  • Insert Online Pictures
  • Morph Transitions
  • Remove backgrounds from Images
  • SmartArt in PowerPoint
  • Zoom Presentation

Here’s a blog that covers all of that with 5 minute videos.

Critical Thinking & Evaluation:

Thinking critically

Critical thinking is a process used to think about and evaluate information and reach a conclusion. In this context the word critical is not negative.

It means that you shouldn’t automatically accept that what you are reading is valid, true, applicable or correct. Instead, you should gather the evidence, analyse all aspects rationally and objectively, and with an open mind, so as to reach your own conclusion.

Analysing information

When you think analytically you examine, or think about, the different parts or details of something so that you can understand or explain it. It requires you to think about some (or all) of the following:

  • cause and effect, the sequence of events and/or steps within a process
  • similarities, differences and/or trends
  • associations and relationships between things
  • complex systems and how they work
  • ways to solve complex problems
  • examples of what is happening.

Resource:  Thinking critically and evaluating information

Power BI comes to mind first, as I haven’t written about that much, I’ll point you straight to the Power BI site.

Next up is Microsoft Excel. To mention some:

  • Pivot Tables
  • Conditional Formatting
  • Charts
  • Sparklines
  • Filters

Some resources on Excel.

I’ve only covered some and believe me there is so much more to get excited about. Hopefully you’ll think different about how technology helps you develop your skills. 🙂

Stay up to date, keep on learning:

Remember to keep an eye on the “What’s new in Office 365” as well as “Office 365 Roadmap” for latest feature updates and release on your favorite apps.


“You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube https://www.youtube.com/regarding365

Disclaimer:  I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines.


New Initiative:

Every couple of months I’m going to travel to a new country, rent a motorcycle, and travel to as many communities as possible, for 15.2 days. Purpose would be to create awareness around Digital Literacy and give users an overview of Office 365 Apps and Services and how it can transform their lives. I’ll do video and written blogs to capture and share my journey and experiences.

Feedback would be crucial, and I’ll be using Microsoft Forms & Flow to gather valuable feedback for myself and Microsoft. I will be inviting other community members to join me on my journey when I’m in their respective areas.

Of course it wouldn’t be possible without sponsorship to help support this cause. Reach out if you’re interested on getting involved in any way, here’s a link to a Microsoft Form that can be completed:  https://bit.ly/2LaQBRQ

Microsoft 365 Day 29: Stream 101 & Resources

#Microsoft365 – Microsoft Stream is a relatively new video streaming service for business, launched by Microsoft. Used to upload, view and share videos securely within your organization.

 

For previous posts in my #Microsoft365Challenge go to the index page.

Microsoft Stream is the video management and sharing service for employees at all levels across businesses of all sizes who are interested in using videos in the workplace to connect, collaborate, learn and share information. Anyone can search for videos easily and consume them on their device, whenever and wherever. Read more…

Good to know:

  • You can manage who views your video content
  • Secure application access is enabled by Azure Active Directory
  • Helps you organize content into Channels and Groups
  • Works with Teams, SharePoint, OneNote & Yammer
  • Can transition from Office 365 Video
  • Groups allows you to define a set of owners and members
  • A group has its own mini video portal, with highlights page showing trending and new content
  • A video can be shared to different groups
  • A group in Microsoft Stream creates a Office 365 Group
  • This Office 365 Group will have a distribution list, group email address, calendar and SharePoint Site
  • Deleting a group in Stream will also delete the group in Office 365 (files, content and conversations)
  • You have the option to set the group to “Companywide” or private.
  • Owners have full control, members can be set to view or contribute
  • Channels are for ‘grouping’ content – not for permissions
  • You can follow a channel and videos can be shared to various channels
  • Available on Windows, Mac, iOS & Android.
  • Microsoft Stream uses ABR (Adaptive Bitrate Streaming) which determines your bandwidth and adapts the best quality available.
  • Microsoft Stream supports Microsoft Edge and the current versions of Chrome and Safari.
  • Live streaming capabilities are currently not available.
  • Here’s a look at how intelligence is infused throughout the Microsoft Stream experience:
    • Speech-to-text transcribed audio—Transcribed audio becomes searchable text. Simply type in descriptive keywords to jump to any point in a video they are spoken.
    • Face detection—With face detection, viewers can see where each person in the video is shown throughout the video. A clickable timeline indicates every place they appear.
    • Linked timecodes—Timecodes are displayed within the comments section and are linked to the text transcripts or table of contents, so you can jump to a specific point in the video.”

Resources:

What is Microsoft Stream?
Microsoft Stream now available worldwide—new intelligent features take enterprise video to new heights

What Microsoft Stream means to Office 365

Purpose of this blog challenge:

I will write 365 blogs in 365 days around Microsoft 365 (not necessarily one every day). I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

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