Tracy van der Schyff

#Office365Challenge – Term Store Management in Office 365 Part 2 Permissions. Yesterday we covered the terminology around Term Store management which brings us to the permissions needed to do this. Even as Global Administrator of my 365 site, I had to give myself Term Store Administrator rights. In this post I’ll show you how.

Related posts:
Around the Office in 365 Days: Day 96 – Term Store Management in Office 365 Part 1 Terminology

Term Store Administrators are capable of the following:

• Create and delete term set groups.
• Assign users to the group manager role or remove users from the group manager role.
• Modify the working languages for the term store.
• Import a term set.
• Assign users to the contributor role or remove users from the contributor role.
• Create, rename, copy, reuse, move, and delete term sets.
• Modify a term set’s description, owner, contact, stakeholders, submission policy, and whether the term set is available for tagging.
• Create, rename, copy, reuse, merge, deprecate, move, and delete terms.
• Modify a term’s description, labels, default label, and whether the term is available for tagging.

On 365, these are the steps to follow to assign Term Store Administration Rights. Open the App Launcher (1), click on Admin (2), now scroll down to Admin Centers (3), then select SharePoint (4). Once it opens, click on Term Store (5):

Select the Taxonomy (1), and add the Administrators on the right (2). Click Save to save your changes.

To add a term store administrator by using Central Administration (SharePoint on-premises):
1. Ensure that you have the required permissions to perform this procedure. To add a term store administrator, you must be both a member of the Administrators group on the computer running the SharePoint Central Administration Web site, and a member of the Farm Administrators group.
2. On the home page of the SharePoint Central Administration Web site, under Application Management, select Manage service applications.
3. Select the Service Applications tab.
4. Select the managed metadata service to which you want to add an administrator and then click Manage.
The Term Store Management Tool is displayed.
5. In the Properties pane, in the Term Store Administrators field, either type the name of the user to add or select the user to add by using the address book. Separate multiple user names with a semicolon (;).
6. Click Save.

Resources:
Add and remove term store administrators
Assign roles and permissions to manage term sets

See you tomorrow when we’ll look at planning for your Term Store.

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.