Around the Office in 365 Days: Day 177 Online Notebook vs OneNote

Standard

ATOI365D


#Office365Challenge
While we’re on the fun topic of OneNote, let’s take a look at the differences between the Online Notebook and the OneNote Desktop App.

Day: 177 of 365, 188 left
Tools: SharePoint
Description: Online Notebook vs OneNote

Related Posts and other Resources:

Around the Office in 365 Days: Day 175 What is OneNote?
Around the Office in 365 Days: Day 176 Formatting and applying Tags in OneNote
Official OneNote Site
OneNote 2013 Quick Start Guide
eBook: OneNote 2016 Tips & Tricks
Differences between using a notebook in the browser and in OneNote


First step today is to open your Notebook Online (from your SharePoint Site in the browser) in your OneNote desktop app.

In the browser version you’ll see “Edit in OneNote”. It might ask your credentials to authenticate the first time. Click on this and allow the synchronization if asked.

Notebook015

The OneNote will look different to your Online version. All your Notebooks will be availabe here (1), Sections are at the top (2) and pages on the right (3):

Notebook016

Any changes you make to the OneNote will be updated to the Notebook on SharePoint. There is definitely more functionality available when working in the Desktop app version (which is why I use it) vs the Online version.

Some of the functionality which are NOT available in the Online version:

  • Printing
  • Search for Tags
  • Search outside current version
  • Format Painter
  • Outlook Integration
  • Shapes, equations, and ink cannot be inserted or edited
  • Cannot insert symbols

Here’s a great article to read more about the differences.

You will also notice that the Ribbon now has much more to offer:

Home Tab:
Notebook017
Insert Tab:
Notebook018
Draw Tab:
Notebook019
History Tab:
Notebook020
Review Tab:
Notebook021
View Tab:
Notebook022

Cannot wait for tomorrow when we’ll start playing around with all the cool stuff on the ribbons.

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Around the Office in 365 Days: Day 176 Formatting and applying Tags in OneNote

Standard

ATOI365D


#Office365Challenge
Yesterday I introduced you to OneNote. Now it’s time to start having some fun.

Day: 176 of 365, 189 left
Tools: SharePoint
Description: Formatting and applying Tags in OneNote

Related Posts and other Resources:

Around the Office in 365 Days: Day 175 What is OneNote?
Official OneNote Site
OneNote 2013 Quick Start Guide
eBook: OneNote 2016 Tips & Tricks


As mentioned all Team Sites now include a Notebook – which is your OneNote Online. I find it easier to work in my local copy of OneNote and will show you how to do that tomorrow.

Today we’ll focus on the basic formatting and Tags. Let’s start by adding New Sections / Pages.

Click on + Section (1) to add a new Section, give it a name (2), and click OK to Save (3):
Notebook008

Make sure you’re on the correct section before you add a page, click on + Page (1), and give it a name (2):
Notebook009

Click anywhere on the page to add text. Under the Home Tab on the Ribbon, you’ll find all the help you need in making your OneNote look pretty cool!! You can click on a text box to make it bigger or move it around on the page:

Notebook010

Now for my favourite bit….. Tags. These are used to prioritize and categorize your notes. Tags don’t just look pretty, but they help us identify content, which can then be searched and combined on other pages. Under the Home Tab (1), you’ll find Tags (2) on the right side of the ribbon. Below you’ll see some examples:

Notebook011

Under the Insert Tab, there’s even more. Insert Tables, Links, Images, attach documents etc.:

Notebook014

See you tomorrow when we’ll open your Notebook in OneNote (on your pc) and search for tags.

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Around the Office in 365 Days: Day 175 What is OneNote?

Standard

ATOI365D


#Office365Challenge
OneNote is now included in SharePoint Online Team Site templates and it’s called the Notebook.

Day: 175 of 365, 190 left
Tools: SharePoint
Description: OneNote Basics Part 1

When you create a team site, a OneNote 2013 shared notebook is automatically created as part of the site. You can use this notebook to capture, compile, and share information. (This feature is available only if you have signed up with an Office 365 suite that includes Office Online support.)”

What is OneNote you might ask?

“OneNote is a digital notebook that provides a single place for all of your notes and information—everything you need to remember and manage in your life at home, at work, or at school.

In OneNote, your notebooks never run out of paper. They’re easy to reorganize, print, and share, and they have a fast search feature so you can recall anything instantly. Best of all, you can store your notebooks online and use them from anywhere.” Read more…

When opening your new Team Site – you’ll notice a link to the Notebook on the left.

Notebook001

Click on this link and your OneNote opens Online. Area 1 displays your Notebooks, Area 2 the different sections and Area 3 are the pages in that section.
Notebook0003

It reminds me of the organizers / notebooks we used at school – which is where the name comes from:

this-equals-this1 These are the ribbons available in OneNote Online:

Notebook005 Notebook006 Notebook004

To start adding notes is easy, click anywhere on your page and start typing.

Join me tomorrow when I start looking at all the features available.

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Around the Office in 365 Days: Day 174 SharePoint Online New Modern vs Classic Experience Part 2

Standard

ATOI365D


#Office365Challenge
This is Part 2 regarding the updated lists and libraries in SharePoint.

Day: 174 of 365, 191 left
Tools: SharePoint
Description: SharePoint Online New Modern vs Classic Experience Part 2

As promised, I’m sharing my observations, notes and lessons learnt with you regarding the updates to the new look for lists / libraries:

Related blogs:

Around the Office in 365 Days: Day 73 – Office365 Admin App Managing your Release Preferences
Around the Office in 365 Days: Day 169 – Modern Lists in SharePoint – Views
Around the Office in 365 Days: Day 167 – Modern Lists in SharePoint
Around the Office in 365 Days: Day 168 – Where’s my List Settings in SharePoint?!
Around the Office in 365 Days: Day 113 – Office 365 Changes to Document Libraries Part 2
Around the Office in 365 Days: Day 112 – Office 365 Changes to Document Libraries
Around the Office in 365 Days: Day 173 SharePoint – SharePoint Online New Modern vs Classic Experience Part 1


As this is first release, I might be listing items which will be fixed later.

Features not available in the new modern look lists and libraries (yet):

  1. Ribbon
  2. Totals (view)
  3. Managed Metadata Navigation
  4. Cannot edit the page
  5. Connect to Outlook / Office
  6. Export to Excel

Note:  Not available for users with IE 9 or earlier

New Features:

  1. Highlight documents by pinning them to the top of the library
  2. Add a link to a document that is stored elsewhere
  3. Upload folders
  4. Tiles view
  5. Add columns from your list view
  6. Right-click on Document name to get Menu

Wait. What?! Right-click now works in SharePoint!!?!?!

Rightclick

See ya tomorrow!

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Around the Office in 365 Days: Day 173 SharePoint – SharePoint Online New Modern vs Classic Experience Part 1

Standard

ATOI365D


#Office365Challenge
I’ve been doing some investigation and the next couple of blogs will be about the New vs the Classic Experience in SharePoint Online. What are the Pros and Cons – and what should you know.

Day: 173 of 365, 192 left
Tools: SharePoint
Description: SharePoint Online New Modern vs Classic Experience Part 1

The modern list and library experience have been rolled out to First Release Tenants and it’s been an interesting bumpy ride. More so because I’m human and I don’t like change. But, with time comes acceptance and some wisdom (as we learn) which is why during my next couple of blogs, I’ll be exploring and learning more to share with you – and hopefully the knowledge will allow me to enjoy the new experience more.

Related blogs:

Around the Office in 365 Days: Day 73 – Office365 Admin App Managing your Release Preferences
Around the Office in 365 Days: Day 169 – Modern Lists in SharePoint – Views
Around the Office in 365 Days: Day 167 – Modern Lists in SharePoint
Around the Office in 365 Days: Day 168 – Where’s my List Settings in SharePoint?!
Around the Office in 365 Days: Day 113 – Office 365 Changes to Document Libraries Part 2
Around the Office in 365 Days: Day 112 – Office 365 Changes to Document Libraries


Return to Classic SharePoint:

Lists and Libraries all have a link which allows users to return to the Classic look and feel for these apps. This does change all the apps back to the classic experience.

NewLibraryLook001

 

Undo “Return to Classic SharePoint”:

So you’ve clicked the link – but now you want to go back to the new look? Follow these steps:

  1. App Launcher
  2. Admin
  3. Admin Centers
  4. SharePoint
  5. Settings

Note:  You might have to sign out of your account / clear cache to see change.

NewLibraryLook002

Change the experience for a specific list / library:

Go to the Library or List Settings, click on Advanced, here you will find:

NewLibraryLook003

Switching on Publishing features revert site back to Classic experience:

Not sure if this is ‘on purpose’ but my site changed back to the Classic look when I activated Publishing Features.

Catch your tomorrow for some more tips, notes and ideas!

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Around the Office in 365 Days: Day 171 Summary Links in SharePoint – link to a person

Standard

ATOI365D


#Office365Challenge
Yesterday we had a look at summary links. Today I’ll show you how to add links to people.

Day: 171 of 365, 194 left
Tools: SharePoint
Description: Summary Links Web Parts – Link to a person

Relevant posts: 

Around the Office in 365 Days: Day 170 Summary Links in SharePoint


When adding links, you have the ability to choose whether the link will be to an item (URL) or to a person. This is pretty neat when it comes to adding contacts in your web part. Simply click on the address book and search for the person in your company’s Active Directory:

SummaryLinks004Adding names here also shows presence (availability) next to the name.

  1. When you click on the presence indicator, it will open the Contact Card
  2. If you click on the name it will open that person’s Delve page

 

SummaryLInks005
When you change the style of the links to Large Titles, it displays the photo of the person:

SummaryLInks006

As mentioned, these are great for adding custom footers to team sites / departmental pages.

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Around the Office in 365 Days: Day 170 Summary Links in SharePoint

Standard

ATOI365D


#Office365Challenge
The summary Link web parts in SharePoint is a great way to add a “custom footer” to your team site landing page.

Day: 170 of 365, 195 left
Tools: SharePoint
Description: Summary Links Web Parts

As mentioned, these are great web parts to use for custom footers on your team site landing pages.

You need to edit your page to add the web part:

  1. Insert
  2. Web Part
  3. Content Rollup
  4. Summary Links
  5. Add

SummaryLinks001

Once the web part is added, you can configure the style and layout. I’ve set it to only show titles, the style of the Group Headers is “Banded” and I’ve selected to show 4 columns.
SummaryLinks002

These links can only be added when the page is in edit mode – that’s why I call them footers (not quick links for users).

I’ve created 4 Groups:

  1. About Us
  2. Contact Us
  3. Services
  4. Other

Now that the groups are created, you can add links. Click on New Link, add the description, the URL and link it to a Group.

This is the end result:

SummaryLinks003

Pretty awesome right?! Join me tomorrow when we’ll spend some more time on these and your landing page.

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Around the Office in 365 Days: Day 169 Modern Lists in SharePoint – Views

Standard

ATOI365D


#Office365Challenge
Beginning of August the new “modern look” list features were rolled out to First Release Tenants. Today we’ll look at the changes to views.

Day: 169 of 365, 196 left
Tools: SharePoint
Description: Modern Lists in SharePoint – Views

Relevant Posts: 

Day 167 Modern Lists in SharePoint

Day 168 Modern Lists in SharePoint – Where’s my List Settings?


As mentioned in yesterday’s post, changes have been released to the lists in SharePoint. Today we’ll have a look at what has changed around the views in your lists:

As the ribbon no longer exists, navigating to the views might be a frustration if you don’t know where to go. On the top right of your list (when no items are selected), you’ll notice the default view name and dropdown to the other views:

List006

First thing you’ll ask is “Where is the create new view” option? Now this is a change that I really like. In my example, I want to create a view grouped by Site, then grouped by Origin (type of finding). In the list I will click on the dropdown next to the column header (1) and select Group by Site (2). First Save this view and then you’ll be able to Manage Views, where you can edit the view and apply the second grouping.
Site:

List007

Go to Manage Views, click on the newly created view and edit by applying the second grouping:

List010

Now it’s even easier to create filtered views. In the past this was difficult as you had to type the matching text EXACT or it wouldn’t work. In the new list you can choose the filter you wish to apply:

List011

Save it as a view:

List012

It’s also much easier to set the current view as default:

List014

 

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

Around the Office in 365 Days: Day 168 Where’s my List Settings in SharePoint?!

Standard

ATOI365D


#Office365Challenge
With changes often comes frustration, and the new Modern Lists in SharePoint, comes with a lot of change. Let me help you discover, learn and adopt.

Day: 168 of 365, 197 left
Tools: SharePoint
Description: Modern Lists in SharePoint – Where’s my List Settings?

Relevant Posts: 

Day 167 Modern Lists in SharePoint


 

You’ll notice that the ribbon has disappeared which means the List Tab is also now gone. This was necessary to navigate to the menu of the functions as well as the List Settings.

But do not fear – it’s still there. You can now get to the List Settings by going to the settings icon, it’s located just above the Site Settings.

ListSettings

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.