Tracy van der Schyff

 #Office365Challenge Today we’re looking at changing permissions on item levels in SharePoint. Written all the way in Doha, Qatar – making my way back home to SA.

Related Posts / Resources:

Default permission levels in SharePoint

Understanding permission levels in SharePoint

How are Permission levels made up?SharePoint Permissions – what’s your strategy? Part 1

Around the Office in 365 Days: Day 213 – SharePoint Permissions – what’s your strategy? Part 2

Around the Office in 365 Days: Day 214 – How to change permissions on a list or library in SharePoint

Around the Office in 365 Days: Day 2 – Item-Level Permissions in SharePoint

The lighter side of Microsoft #8: SharePoint Libraries with folder permissions

Now as we all know – in the end – there’s only really two types of apps in SharePoint. Lists / Libraries – and at the lowest level these are all lists, where document libraries forces you to start with a document, and with lists, documents are an option, not compulsory.

This also changes the way item level permissions work. In all lists, we have the ability to set the item level permissions as follows. Go to your list settings > Advanced. Here you’ll see Item-level Permissions.

Note:  This is not available on libraries.

In a library there are two different ways of dealing with this. 

• Changing permissions on the item
• Add folders with permissions set on folder level (will apply to all documents in folder)

As I’ve already blogged about the folder permissions (links above), I’ll explain changing permission on a document level:

Click on the ellipses next to the document, then click on Share (old look document libraries):

You will now be able to add permissions here. Click on Shared With on the left to change current permissions. Remember to click on the Show More Options to allow for sending an email invitation:

This is how you will access the “Share” section in the new look libraries. Select the document on the left, and click on Share:

Tomorrow we’ll talk about SharePoint and Security Groups for permissions

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.