ATOI365D#Office365Challenge Read and View only permissions sounds very similar, therefor they get allocated incorrectly. This post will highlight the difference(s).

Day: 293 of 365, 72 left
Tools: Office 365, SharePoint
Description: SharePoint Permissions Difference between Read and View Only
Audience: All

Summary

View only – Can view pages, list items, and documents. Document types with server-side file handlers can be viewed in the browser but not downloaded.

Read – Can view pages and list items and download documents.

Difference(s):

In the attributes below I’ve highlighted the differences in red. Users with View only can only open documents in the web browser and cannot download documents. Also note that View only will not be able to search for these documents.

Permission Attributes

View Only:

  • View Items  –  View items in lists and documents in document libraries.
  • View Versions  –  View past versions of a list item or document.
  • Create Alerts  –  Create alerts.
  • View Application Pages  –  View forms, views, and application pages. Enumerate lists.
  • Use Self-Service Site Creation  –  Create a Web site using Self-Service Site Creation.
  • View Pages  –  View pages in a Web site.
  • Browse User Information  –  View information about users of the Web site.
  • Use Remote Interfaces  –  Use SOAP, Web DAV, the Client Object Model or SharePoint Designer interfaces to access the Web site.
  • Use Client Integration Features  –  Use features which launch client applications. Without this permission, users will have to work on documents locally and upload their changes.
  • Open  –  Allows users to open a Web site, list, or folder in order to access items inside that container.

Read:

  • View Items  –  View items in lists and documents in document libraries.
  • Open Items  –  View the source of documents with server-side file handlers.
  • View Versions  –  View past versions of a list item or document.
  • Create Alerts  –  Create alerts.
  • View Application Pages  –  View forms, views, and application pages. Enumerate lists.
  • Use Self-Service Site Creation  –  Create a Web site using Self-Service Site Creation.
  • View Pages  –  View pages in a Web site.
  • Browse User Information  –  View information about users of the Web site.
  • Use Remote Interfaces  –  Use SOAP, Web DAV, the Client Object Model or SharePoint Designer interfaces to access the Web site.
  • Use Client Integration Features  –  Use features which launch client applications. Without this permission, users will have to work on documents locally and upload their changes.
  • Open  –  Allows users to open a Web site, list, or folder in order to access items inside that container.

Be safe, be informed.


Related Posts / Resources:


Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.
Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

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