Tracy van der Schyff

#Office365Challenge Read and View only permissions sounds very similar, therefor they get allocated incorrectly. This post will highlight the difference(s).

Summary

View only – Can view pages, list items, and documents. Document types with server-side file handlers can be viewed in the browser but not downloaded.

Read – Can view pages and list items and download documents.

Difference(s):

In the attributes below I’ve highlighted the differences in red. Users with View only can only open documents in the web browser and cannot download documents. Also note that View only will not be able to search for these documents.

Permission Attributes

View Only:

• View Items  –  View items in lists and documents in document libraries.
• View Versions  –  View past versions of a list item or document.
• Create Alerts  –  Create alerts.
• View Application Pages  –  View forms, views, and application pages. Enumerate lists.
• Use Self-Service Site Creation  –  Create a Web site using Self-Service Site Creation.
• View Pages  –  View pages in a Web site.
• Browse User Information  –  View information about users of the Web site.
• Use Remote Interfaces  –  Use SOAP, Web DAV, the Client Object Model or SharePoint Designer interfaces to access the Web site.
• Use Client Integration Features  –  Use features which launch client applications. Without this permission, users will have to work on documents locally and upload their changes.
• Open  –  Allows users to open a Web site, list, or folder in order to access items inside that container.

Read:

• View Items  –  View items in lists and documents in document libraries.
• Open Items  –  View the source of documents with server-side file handlers.
• View Versions  –  View past versions of a list item or document.
• Create Alerts  –  Create alerts.
• View Application Pages  –  View forms, views, and application pages. Enumerate lists.
• Use Self-Service Site Creation  –  Create a Web site using Self-Service Site Creation.
• View Pages  –  View pages in a Web site.
• Browse User Information  –  View information about users of the Web site.
• Use Remote Interfaces  –  Use SOAP, Web DAV, the Client Object Model or SharePoint Designer interfaces to access the Web site.
• Use Client Integration Features  –  Use features which launch client applications. Without this permission, users will have to work on documents locally and upload their changes.
• Open  –  Allows users to open a Web site, list, or folder in order to access items inside that container.

Be safe, be informed.

Related Posts / Resources:

• Default permission levels in SharePoint
• Understanding permission levels in SharePoint
• How are Permission levels made up?
• SharePoint Permissions – what’s your strategy? Part 1
• Around the Office in 365 Days: Day 213 – SharePoint Permissions – what’s your strategy? Part 2
• Around the Office in 365 Days: Day 214 – How to change permissions on a list or library in SharePoint
• Around the Office in 365 Days: Day 215 – How to change permissions on items in SharePoint
• Around the Office in 365 Days: Day 2 – Item-Level Permissions in SharePoint
• The lighter side of Microsoft #8: SharePoint Libraries with folder permissions
• Around the Office in 365 Days: Day 216 – SharePoint Groups for Permissions
• Around the Office in 365 Days: Day 217 – Check Unique Permissions on SharePoint Sites
• Day 218 – Check Permissions for a person on a SharePoint Site

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.
Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.