#Office365Challenge – It’s the Big 5 Countdown (African Style). On my second last day I’ll be giving an overview of Office 365 Groups. I will not be answering the “Which one should I rather Use” question – you’ll have to wait until tomorrow for my opinion on that.
Day: 364 of 365, 1 left (Whoop!! 1 left, never thought I’d see the day!)
Tools: Office 365, Groups
Description: Communication Tools in Office 365 – Groups
To effectively communicate, we must realize that we are all different in the way we perceive the world and use this understanding as a guide to our communication with others.
Part of my final Big 5 was giving you an overview of Stream as well as sharing an Infographic on 16 Ways to Communicate with Office 365. Day before yesterday we also looked at Yammer and yesterday it was Planner’s turn.
Today’s Big 5 representative:
What does Microsoft say: Groups in Office 365 let you choose a set of people that you wish to collaborate with and easily set up a collection of resources for those people to share. You don’t have to worry about manually assigning permissions to all those resources because adding members to the group automatically gives them the permissions they need to the tools your group provides. Additionally, groups are the new and improved experience for what we used to use distribution lists or shared mailboxes to do.. Read more…
What makes Office 365 Groups different?
Groups is the glue that brings your existing communication platforms together. It makes collaboration easier by allowing us to “group” or categorize it. Imagine how efficient the Body Corporate of the security complex you stay in would be if they used groups? Emails in one place, photo’s of peoples cats or illegal parking, tasks for members, new notices, notes in the notebook from the meetings, calendar for appointments etc. Similar to a SharePoint Team Site but with added Outlook conversations (or Yammer). Planner for projects AND available for external users. BOOOOOM!!!! I’m SO creating a Group for that.
Note: This is not a “How To – Guide”, merely an overview. After some research, these are my takeaways:
- Don’t need to download an app
- Guess what – everyone knows how to use mail – no training needed for that 🙂
- It’s a catalyst that brings the apps you’re already using together
- Groups includes and offers:
- Conversations via email
- Can send and receive email externally
- Each Group has its own Notebook (OneNote file)
- Own Calendar
- Own Email address
- Creates Distribution Group (Email)
- Creates own Site Collection (SharePoint Team Site which includes a Document Library)
- You can modify this document library with regards to content types, metadata and workflows
- Groups can be private or public
- Groups can be created from the following (where you create it dictates the communication method, for example Yammer vs. Outlook):
- Outlook Web App
- Power BI
- SharePoint (Office 365 Portal)
Groups in Outlook:
Groups in Office 365:
Groups automatically created by Teams (in the Teams app):
Well I have to admit, after reading a couple of articles and watching some videos I’m starting to understand this a bit better. I think we’re all still learning – which makes it all the more interesting.
Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.
Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.