#Microsoft365 #Office365 #SharePoint – I’d like to cover some terminology used that might be confusing you. These will include Farm, Tenant, Site Collection, Sites (subsites), Apps & Content (Items). It’s not as difficult as you think and I’ll try my best to help you make sense of it all.
For previous posts in my #Microsoft365Challenge go to the index page.
DISCLAIMER: I WRITE ARTICLES ABOUT OFFICE / MICROSOFT 365. CONTENT IS ACCURATE AT TIME OF PUBLICATION, HOWEVER UPDATES AND NEW ADDITIONS HAPPEN DAILY WHICH COULD CHANGE THE ACCURACY OR RELEVANCE. PLEASE KEEP THIS IN MIND WHEN USING MY BLOGS AS GUIDELINES. YOU ARE MORE THAN WELCOME TO COPY AND PASTE MY BLOGS AND USE IT INTERNALLY IN YOUR COMPANY FOR BLOGS AND TRAINING MATERIAL.
Let me start off by saying how difficult it was to find some decent definitions out there. If anyone has come across better definitions, please share in comments.
Group of SharePoint Servers which work together to provide services. In the new SharePoint Online environment this is managed by Microsoft and the Farm can be divided into multiple tenants for different clients.
When you purchase SharePoint Online or Office 365 subscriptions that include SharePoint it ‘creates’ your tenant. My tenant is The Guid Stuff. Some plans include the ability to create multitenancy environments – think a company that hosts multiple tenants for different clients in their Farm. This post by Bill Baer explains it well where he uses an airport with different terminals and different airlines using them.
A site collection is made up of a top-level site with subsites below it. Number of site collections depend on your subscription. Each site collection has its own content database. When creating sites from the top SharePoint portal, they create site collections.
Sites / subsites:
A subsite is a site built below your site collection. It inherits the same URL:
A lot has changed around how we build sites. We used to have single site collections, then build out subsites below it for all the sites we need. The additions of Microsoft Teams and Communication sites has changed that all as they create site collections by default. This is not a bad thing, but will take some getting used to.
Apps are the containers we store our content in. Think Document Libraries, Site Pages, Picture Libraries etc.
Apps are divided in either document libraries or lists. When you have to start loading content by selecting a document or creating a document, then that is a library. If you just start by adding an item (calendar, task, announcement etc.) then that is a list – there is no document by default as attachment. This is all seen as content.
I found this great explanation of the topology on Learning SharePoint Online in Office 365:
From the top level you can go downwards in the topology :
- On a farm, you have one or multiple web applications (tenant)
- On a web application (tenant), you have one or multiple site collections
- On a site collection, you have multiple sites
- On a site, you have one or multiple subsites
- On a site/subsite, you have one or multiple lists or document libraries
- On a list or library, you have one or multiple list items or file
Ok. Now I’m done with the semi-‘technical’ explanations. There really isn’t a lot of definitions out there that helps people understand, so true to my nature I’ll move on to an analogy:
When I think of the hierarchy of SharePoint, I think of Estates and Complexes. This might be a crazy way of looking at it – but it’s the only way I make sense of it. It also helps people understand the sharing of utilities, facilities & equipment.
- Farm = Estate (collection of Tenants / Complexes)
- Tenant = Complex (collection of Site Collections / Blocks of Houses)
- Site Collection = Blocks of Houses (collection of Sites / Houses)
- Site = House (collection of Apps / Rooms)
- Subsite = Flat or Garage built in same yard as House
- App = Room (collection of multiple documents or items / furniture)
- Content = Documents / Items (furniture)
Hope this helped to explain it a bit? 🙂
Purpose of this blog challenge: I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available. A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.
March 6, 2018 at 12:32 am
Thanks Tracy, the way that you have explain it, is really clean, tidy and easy to understand. Great !!
March 6, 2018 at 3:45 pm
You are SO welcome!