I really believe that not everyone should be creating #MicrosoftTeams. Having a centralized provisioning process (owned by IT or business) ensures naming conventions, no duplicates and yes, NO TEAMS SPRAWL. Let’s take a look at this process and also which Tabs I think should be added by default.

Moving to the Cloud? Contact me for a FREE 60 minute, Microsoft 365 Immersion Experience.

Added after publication:  Wow, in the hour since I posted this I’ve had some serious debates going on. Let me explain something before you continue reading. Especially if you’ve never read any of my other posts before. I am all about users, training them, giving them the tools to be better and more efficient than they were yesterday. I fight every single day to get companies to invest in their users by training them. Sadly this is not happening in most companies. They just throw products at users and then stand back. Read my blog that explains my viewpoint on this better:  Why users are not adopting Microsoft | Office 365 I want users to make their own decisions and build their own Teams – so if you’re a company that does that – enables your users, trains them, makes sure they understand when and why to create Teams – ignore my blog. It’s not for you. And thank you, for doing the right thing.

Microsoft Teams Provisioning Process:

Don’t laugh at my process flowchart. I refuse. End of story. 🙂

The real ‘not flowchart’ type of process:

So here’s my ideas on how the process could work. I do suggest creating a #SharePoint List and #PowerApps‘ing that baby so users can access it from mobile as well as from their Microsoft Team as shown in the video below in this post. Add #MicrosoftFlow to automate the task creation and email sending.


The point I’m trying to make isn’t so much the provisioning process itself, but why it’s a good idea. And for me that’s the Tabs you can add to the Team to help your users. If we add everything to the Team that the users might need, they would adopt Teams better and maybe, just maybe they’ll use the Intranet too and read some of the conversations on Yammer.

Yes. I know they can remove the Tabs, but they’re also bypassing your ‘forced’ browser default Intranet page, so believe me, you’re not worse off.

See the video at the end of the blog for examples: 

More Resources:

Tabs in Microsoft Teams:

Here’s a short video to give you an overview of what those ‘corporate’ tabs could look like in Microsoft Teams:

Disclaimer: I create content about Office / Microsoft 365. Content is accurate at time of publication, however updates and new additions happen daily which could change the accuracy or relevance. Please keep this in mind when using my blogs as guidelines. And yes, I change my mind all the time as well, because “The only thing that is constant, is change”.

Find me on:  Website > LinkedIn > SlideShare > Twitter > Medium > YouTube > MVP Profile