#Microsoft365 #Office365 #MSFlow You might have noticed the “My Flows” and “Team Flows” options on your My Flows page. This has nothing to do with Microsoft Teams and everything to do with ‘sharing’ your Flows with other people, by making them co-owners.
For previous posts in my #Microsoft365Challenge go to the index page.
DISCLAIMER: I WRITE ARTICLES ABOUT OFFICE / MICROSOFT 365. CONTENT IS ACCURATE AT TIME OF PUBLICATION, HOWEVER UPDATES AND NEW ADDITIONS HAPPEN DAILY WHICH COULD CHANGE THE ACCURACY OR RELEVANCE. PLEASE KEEP THIS IN MIND WHEN USING MY BLOGS AS GUIDELINES.
Microsoft Flow is a service that helps you create automated workflows between your favorite apps and services to synchronize files, get notifications, collect data, and more. Read article...
The Flows you create:
When creating Flows these will normally appear under your “My Flows”. Therefor each person will see different Flows when signed into the portal. When creating Flows for personal use, this is fine. However, when creating Flows for a department / team it’s not a good idea.
For example, you’ve created a flow that monitors files uploaded to a folder in your Microsoft Teams library. It then runs approvals and then moves it to a different folder. On a bright sunny day, you win the lottery, scream for joy and run away.
Now what about that Flow (on your name)?
So, when creating flows on behalf of other people, I suggest adding other owners to these Flows.
Assign other Owners:
Click on the Flow to open (not the edit button on the right):
Here you’ll see the Connections as well as the owners of the Flow (the person who created it will appear here). Click on Add another owner. This will allow for you to add a team of people responsible for supporting or updating the Flows:
Once you’ve added more owners to your Flow, it will not appear under “My Flows” anymore, but will now appear under “Team Flows”. Keep in mind that these Owners will be able to make changes and delete the Flow:
And there you have it. Sorted. Now stop carrying the world on your own shoulders, we’re supposed to help each other and do this together 🙂
Purpose of this blog challenge: I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available. A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.