#Microsoft365 #Office365 Thanks @DanielGlenn and @DarrellaaS for the inspiration at #MVPSummit to write this post. If you’re a big lover of #OneNote like me, you’ll be making lots of notes during conferences and getting super inspired by what you’re seeing and hearing. The challenge is that #OneNote, just like writing notes in a physical notebook, needs revisiting to become actionable ideas. If I don’t go back to my notes, I’ll forget that I wanted to write that blog, or read a book etc. Let’s take a look at how we can use #Outlook#MicrosoftFlow, #MicrosoftPlanner & #MicrosoftTeams to help us be more efficient.

For previous posts in my #Microsoft365Challenge go to the index page.

DISCLAIMER:  I WRITE ARTICLES ABOUT OFFICE / MICROSOFT 365. CONTENT IS ACCURATE AT TIME OF PUBLICATION, HOWEVER UPDATES AND NEW ADDITIONS HAPPEN DAILY WHICH COULD CHANGE THE ACCURACY OR RELEVANCE. PLEASE KEEP THIS IN MIND WHEN USING MY BLOGS AS GUIDELINES.

OneNote

First step would be is to make a note in OneNote. I’ve created the Flow to only look for notes I’ve flagged at tasks, that include the word “IDEA”. Great thing is this is not case sensitive. So even when typing idea / ideas it will pick it up.

Write the note in OneNote, highlight, then go to Outlook Tasks and mark as task > Save task.

Outlook

The Outlook Task will now be visible in Outlook as well (I do not manage my tasks here as I flag emails as well as a management tool and that creates hundreds of tasks):

Teams

I’ve also setup the Flow to post a message to a specific Team / Channel about this new idea I have. This way, the geniuses I work with can start working on my crazy ideas until I see them again.

Flow

So how did I do this in Flow? The template I chose is “Create tasks in planner for new Outlook Tasks):

I’ve applied a condition where the tasks subject needs to contain the word “IDEA”:

I created a bucket in my planner for my Microsoft Team called “OneNote Reminders” and added an action to create a task here with the Outlook task as a trigger:

I then added another Action where it will publish a message to a specific team / channel:

Save the Flow and click Done. Check the status of the Flow when it runs again, and check that the different actions have taken place:

 

Voila!!

Enjoy – hope this inspires you to do some cool stuff as well – please reach out and tell me about it.


Purpose of this blog challenge:  I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

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