#Microsoft365 #Office365 #SharePoint With the amount of information being thrown at us daily – it helps to receive notifications on relevant information. Using Alerts in SharePoint is a great way of achieving that and help you to stop trying to take sips from a fire hydrant. This post is also relevant to on-premises SharePoint, with no access to #MicrosoftFlow for Alerts.

For previous posts in my #Microsoft365Challenge go to the index page.

DISCLAIMER:  I WRITE ARTICLES ABOUT OFFICE / MICROSOFT 365. CONTENT IS ACCURATE AT TIME OF PUBLICATION, HOWEVER UPDATES AND NEW ADDITIONS HAPPEN DAILY WHICH COULD CHANGE THE ACCURACY OR RELEVANCE. PLEASE KEEP THIS IN MIND WHEN USING MY BLOGS AS GUIDELINES.

In my example I have a document library with various document types in it. I only want to receive alerts if any policiy changes.

I’ve used metadata to “separate” and classify the content (not folders). This allows me to write filtered views, based on document types. The filter needs to be an exact match for the view to work:

filterdocs001

Now once I’ve written the filtered view, I will be able to create an alert on that specific view:

filterdocs002
When configuring the alert, I am now able to select the specific view. This means I will only receive a notification if something changes “in that view”.
filterdocs003

Yup, I know. That’s pretty cool 🙂


Purpose of this blog challenge:  I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

You can also find me contributing to REgarding 365. I’m a member of a group of enthusiasts, sharing their stories, thoughts and opinions about Microsoft 365. Catch us at https://regarding365.com | @regarding365 on Twitter and regarding365 on YouTube 

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