#Office365Challenge In a library with 1000’s of documents, the ability to pin important documents or folders to the top is invaluable.
| Day: | 268 of 365, 97 left |
| Tools: | SharePoint Online |
| Description: | Pin folders or documents in SharePoint |
| Audience: | End User / Power User |
In the new modern libraries in Office 365, we have the ability to pin folders and documents to the top of the library.
Why would you use this? If you want to put focus on a specific folder / document.
How would you do this?
Click on the ellipses next to the document of folder, click on Pin to top.
The files or folders will now appear at the top. You can only pin 3 items at a time:
Just another small thing that makes a big difference!
Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.
Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.
November 30, 2016 at 3:57 pm
Is this possible to do in Sharepoint 2013? I don’t have access to the Online version (company restrictions– Didn’t even know there was one!) But it would be so helpful!
November 30, 2016 at 4:04 pm
Hi Melanie. So it’s only available in Office365 and SharePoint 2016. However there is a bit of a work around. Add a yes/no tick box column to your library. Default always no. Change the documents you want to appear at top to yes. Change your default view to sort by that column then by document name. Might have to sort the yes/no descending – not sure, just check that all equal to yes shows at top.
November 30, 2016 at 5:41 pm
Thank you! That’s a good idea. That just made me think that I could also add a yes/no column and use a “group by” viewing structure. Pinned and General or something like that. (And word press signed me in or something here so that’s why my comments are in twice. Sigh.) Btw your blog is making my job sooo much easier. We don’t have access to Sharepoint designer so I’m making an image with hotlinks page right now! 🙂 with your help!
November 30, 2016 at 6:09 pm
You are so welcome. And you can ask me anything anytime.
November 30, 2016 at 3:57 pm
Is this possible to do in Sharepoint 2013 (application)? It would be very useful but company restrictions mean I don’t have access to the online version.
March 2, 2018 at 8:58 pm
Hi,
So the pinned files on the top sometimes show the preview of the file, but the pinned folder is just gray back ground.
I was wondering if there’s a way to add an icon to the pinned folder? Just to make the SharePoint look better versus a gray-ish default.
July 25, 2018 at 3:10 pm
IS it possible to change the default column display on the pin to top documents? I would like to use another column instead.
THanks!
July 25, 2018 at 3:44 pm
Hmmm. I’m actually not sure. I know that shows in the site usage report in Site contents. Worth investigating.