ATOI365D#Office365Challenge Amongst other things, Sway allows us to insert tweets, videos and embed code in our presentations. Let’s see how that works.

Day: 303 of 365, 62 left
Tools: Office 365, Sway
Description: Using Media in Microsoft Sway
Audience: All

Let’s take a step back and see what we’ve learnt so far:

  1. What is Sway
  2. How to create a new Sway
  3. Basic Ribbons and Menus
  4. Inserting images and types of groupings

Under the Media Cards, you will find Image, Video, Tweet and Embed. I will be using these today to add content to my Sway:
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Media – Images:

In my previous post I covered all the basics and possibilities when it comes to inserting images on your Sway.

Media – Video:

At first I really struggled to upload a video (drag it onto the card from my local pc). Then as we do, I read this blog on the Microsoft Community site and found a comment from someone who got it working if they do it through their OneDrive – which I did – Voila!!

  1. Select the Video Card
  2. Click on Insert Video
  3. Select from OneDrive

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Just for fun, here’s the video I used. I created it in PowerPoint using Morph. Because Microsoft turns Mere Mortals into SuperHeroes 🙂

Media – Tweets:

Seeing as some of my year was spent on the road travelling and at conferences – some of the content I’d like to add would be Tweets. I have to add that searching for Tweets using hashtags (in Sway) was not successful and I found it easier to find the Tweet on Twitter and then to copy the link. I pasted this link in the search bar under Insert > Twitter. Once the Tweet appeared, I dragged it onto my card:

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I added an Automatic Grouping Card and then inserted all the Tweets on there. In the Preview Mode it stacks the Tweets – similar to a Pinterest board:

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Sway content limits:

Something interesting happened though while adding my Tweets. I got a message regarding maximum number of Tweets and clicked on the Read More link to find out more.

According to this article there are limitations on cards you can add. The difference between Free and Office 365 is rather large. As you’ll remember I signed in with my Windows Live ID to be able to share this Sway with people outside of my organization. See Sway content limits — free vs. Office 365.

Media – Embed:

For this example I used Googlemaps, Soundcloud and Youtube. I wanted to insert the map of the route we travelled for the #RedBus #aOSRoadtrip in August, a video of Simon Sinek as well as the Pocast by 2GuysAndSharePoint.

In Googlemaps I built the route, then clicked on the dropdown menu > Share or embed map > Embed map. I then copied the code for use:

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In Soundcloud I clicked on the Share Button > Embed and copied the code for use:

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I did the same in YouTube:
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I used the Automatic Grouping to add the different cards. In Preview Mode it animates the entrances then groups all the media together:
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We’ve now covered all the cards. Tomorrow we’ll start putting the content together and look at the design and layout options.

Resources / related posts:

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.
Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.

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