#Office365Challenge – Quick Steps in Outlook allows you to setup custom actions for tasks that you repeat often. Moving certain emails to a folder, forward emails to a specific group of people etc. I am not talking about rules, which always applies to certain emails / scenarios. Quick Steps allows you to be selective on which items you want to apply the action.

Day: 151 of 365, 214 left
Tools: Outlook
Description: Quick Steps in Outlook

Here are some of the default Quick Step Actions:

Quick Step Action
Move to: Moves the selected message to a mail folder that you specify and marks the message as read.
To Manager Forwards the message to your manager. If your organization uses Microsoft Exchange Server, your manager’s name is detected in the Global Address List and inserted in the “To” box, or you can specify the recipient.
Team E-mail Forwards the message to others in your team. If your organization uses Microsoft Exchange Server, your team members names are detected in the Global Address List and inserted in the “To” box.
Done Moves the message to a specified mail folder, marks the message complete, and then marks it as read.
Reply & Delete Opens a reply to the selected message, and then deletes the original message.
Create New Create your own Quick Step to execute any sequence of commands, name it, and then apply an icon to help you identify it.

On day 149 I showed you how to manage your emails better by marking them as completed and moving them to a folder. Now this is even easier with Quick Steps. Below you’ll see the Quick Steps:

I’ve used “Done” (1) in my example. I configured that it had to mark the emails as complete, read and move them to my “Inbox Completed” (2) folder. I then clicked on Options (3) and was able to select a Shortcut Key for this action. Now I just select the emails and click the shortcut and it’s marked as Read, completed and moved to a folder.

I know. That’s amazing right?!

Overview of my challenge: As an absolute lover of all things Microsoft, I’ve decided to undertake the challenge, of writing a blog every single day, for the next 365 days. Crazy, I know. And I’ll try my best, but if I cannot find something good to say about Office 365 and the Tools it includes for 365 days, I’m changing my profession. So let’s write this epic tale of “Around the Office in 365 Days”. My ode to Microsoft Office 365.

Keep in mind that these tips and tricks do not only apply to Office 365 – but where applicable, to the overall Microsoft Office Suite and SharePoint.