#Microsoft365 – SharePoint is a central place to store, share & collaborate on content AND so much more. This blog will give you a great overview and hopefully convince you to take the leap to greater productivity.

For previous posts in my #Microsoft365Challenge go to the index page.

Back in the day, we used to build index pages for our files on File shares. To bring things together based on process / focus. We’d use Word or PowerPoint with numerous hyperlinks to the documents on the file share. Painful process, but this allowed us to have a “portal” or an index to the content that was important to us – in different settings.

SharePoint offers a “file share” environment with a front end similar to websites. It also offers various other apps for example:  Announcement lists, Calendars, Contact Lists, Custom Lists, Discussion Boards, Picture Libraries, Tasks lists etc.

Think of your own computer, you have a desktop with shortcuts and menus, Outlook with Calendar, Email, Tasks and Contacts, Document, Picture, Music and Video Libraries. And of course Microsoft Office. This is your space to be productive – find what you need and do what needs to be done.

Imagine an environment like that – but shared by various people – a team / department etc. Well that’s SharePoint – and it’s much nicer 🙂

SharePoint is used to store, share and collaborate on content in a user friendly environment. Recently I’ve decided that Microsoft Teams is the Gateway drug to SharePoint. For people not using SharePoint / OneNote / Planner / Skype for Business yet – it’s the easiest way to ‘get them hooked’.

Also see my posts about Communication sites which are new templates added to SharePoint Online.
SharePoint Communication Sites using Topic Design
SharePoint Communication Sites using Showcase Design

Good to know:

  • You need a SharePoint Online plan or an Office 365 Plan to have access to SharePoint
  • A list / library can have up to 30 million items
  • Views can have up to 12 lookup columns
  • Up to 2,000 sites per site collection
  • Less than 15 GB per file. Files attached to list items can be up to 250 MB in size
  • 5,000 major versions and 511 minor versions
  • A user can belong to 5,000 groups, and each group can have up to 5,000 users. You can have up to 10,000 groups per site collection.
  • Not all file types can be uploaded in SharePoint Online, click here for list.
  • SharePoint is not just for documents – think processes:  Leave Application, On-boarding, Claims, Product catalogues etc.
  • SharePoint works with permissions – basic levels are Read Only, Edit / Contribute – you can also customise levels – for example not allow delete.
  • Setup automatic alerts (to email), task email notifications, versions on documents.
  • When setup correctly, retention / archiving is possible.
  • Single version of the file – files can be shared externally, co-authoring available
  • SharePoint is available on mobile and the new responsive site templates look great!

Here’s a nice overview – even better in a cool Australian accent 🙂

Resources:

Purpose of this blog challenge:

I will write 365 blogs in 365 days around Microsoft 365. I did a similar challenge with Office 365, blogs can be found here. I won’t just be talking about the new Microsoft 365 subscription model. I will be sharing any news, tips and tricks around Office / Office 365 / Windows / Mobility and Security. And let’s not forget all the great new Apps & services available.  A lot of what I’ll share on Office and SharePoint will also be applicable to none “Office 365” versions.

Feel free to #AskBraam if you have questions or would like me to write about a specific topic. I’ve created a Flow to monitor Twitter for the #AskBraam hashtag and will try my best to incorporate any questions into the blogs, or answer them directly on Twitter. This is a “Learning through Sharing” approach to teach my pet sheep about Microsoft – read more on this here.

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